COUNCIL MEETING MINUTES JUNE 11, 2019 - DRAFT

REGULAR COUNCIL MEETING JUNE 11, 2019

The Edinburg Town Council met in a regular session on Tuesday, June 11, 2019.  Mayor Harshman called the meeting to order at 7:30 p.m.  All Council Members were present, with the exception of Councilman Boone and Councilman Dellinger.  Town Attorney, Mr. Jay Neal was also present.  Also present were visitors:  Capt. Wes Dellinger and Dep. Trevor Rick from the Shenandoah County Sheriff’s Department, Mr. Coe Sherrard, Mr. Mark Inboden and Mr. Tarsicio Guzman from Inboden Environmental and Town Maintenance Supervisor, Mr. Ronald Ross.

Mr. Harshman stated that an Executive Session needed to be added at the end of the meeting.  Council agreed.

Mr. Harshman asked if any of the visitors had any comments. 

Mr. Coe Sherrard introduced himself and stated that he is running for District 3 Supervisor.  Mr. Sherrard stated that he and his wife owned the Woodstock Café until January 2019.  He also stated that he serves on the County Tourism Council.  Mr. Sherrard reported that he is having an event on August 17th at the Edinburg Park.

A motion was made by Councilman Beachy and seconded by Councilman Van Stee to approve the minutes of the May 14, 2019 regular meeting.  Motion carried.   

A motion was made by Councilman Wood and seconded by Councilman Beachy to approve the Treasurer’s report and to pay all the bills as presented.  Motion carried.

Mr. Mark Inboden reported that he supplied the Council with a Water/Sewer Report for May 2019.  Mr. Inboden stated that everything is in the report including his thoughts and assessments.  Mr. Inboden introduced Edinburg’s Operator, Mr. Tarcisio Guzman, who has been with the company for 13 years.  Mr. Inboden reported that they stopped doing the maintenance cleanings on the Memcor filter units since it wasn’t helping.  Mr. Inboden also reported that there were multiple shutdown alarms on Filter #4 due to low filtration flow.  A mechanical valve was sticking and not opening properly, so the valve was lubricated and exercised and the filter was put back into service.  Mr. Inboden also reported that the WWTP passed the last e-coli analysis test.    

Mr. Harshman reported that Well #1 is going to be replaced tomorrow. 

Mr. Harshman reported that a second Consumer Confidence Report (CCR) Notice will be put on the back of the water bills next month since there was not a “direct link” to the Report on the Town’s website on the first notice.

Mr. Harshman reported that the Preliminary Engineering Report (PER) is in the hands of the DEQ and Rural Development.  Rural Development is requiring additional environmental documents because the WWTP is located in the floodplain.  They have informed the engineers of this requirement and Mr. Harshman has talked to Mr. Karl Schaeffer about it. 

Mr. Harshman stated that at some point, the Pennoni Engineering Contract Agreement may need to be expanded to complete this extra work.  Since all of these expenses will be reimbursable, Mr. Harshman asked the Council if they would give him authority to sign off on any additional work.  A motion was made by Councilman Beachy and seconded by Councilman Van Stee to authorize Mr. Harshman to sign off on any additional engineering work with Pennoni Engineering.  Motion carried.

The Street Committee had no report.  Mr. Harshman reported that the Town was able to piggyback on the VDOT contract for the surface treatment on Rt. 11 to get Center Street surfaced for around $5,900.  VDOT is expecting the surface treatment to last 10 years on Rt. 11, so the surfacing on Center Street should last longer than that. 

The Ordinance Committee had no report.      
         
The Personnel Committee had no report. 

The Finance Committee had no report.  Mr. Harshman reported that Brown Edwards is still working on the financials for 2016-2018, but they say they will soon be finished.

The Property Committee had no report.  Mr. Harshman reported that he has talked to ShenCorp about the leaks at Theater Shenandoah, but they haven’t been on site yet to check it out.  Mr. Harshman also reported that the floor joist repairs under the left side of the building have been completed.

The Cemetery Committee had no report.  Mr. Harshman reported that the cremation memorial has been installed and Rinker and Frye will probably be installing the individual doors on the unit this week.  Mr. Mike Rinker is going to send Mr. Harshman an example of how information can be engraved on the doors.  Mr. Harshman thinks that a set design would work best and Council agreed.    

Park Committee Chairman, Councilwoman Wymer-Hollar reported that the Movie in the Park had a really good turnout with about 130 people.  She also reported that Ms. Natalie Girouard is giving private swim lessons at the pool and that the Ducks have a swim meet tomorrow at 5:00 p.m.  Councilwoman Wymer-Hollar thanked Mr. Ronald Ross and his crew, Ms. Mary Lowerre and Ms. Michelle Heier at the Town Office, Ms. Sue Harshman and the Sheriff’s Department for all of their help during pool season.                  

The Insurance Committee had no report.  Mr. Harshman reported that the Town received the numbers from VML and there was an increase of only $1,677.

Capt. Dellinger provided the Council with a “Calls for Service” report for May 2019.  Capt. Dellinger reported that there were a lot of dog calls last month.  Capt. Dellinger also reported that the Deputies will continue to monitor the pool after hours.

Mr. Harshman reported that the May Tourism Council minutes are not yet complete, but will be sent out to the Council when they are done.  Mr. Harshman reported that he was re-appointed to the Tourism Council for another 3-year term.

Mr. Harshman reported that the Town and County Dinner in Woodstock was very nice and the food was delicious.  Mr. Harshman also reported that Edinburg is scheduled for the October Dinner.  The attendance at the dinners has been dwindling as the years go on and some have suggested that the dinners be only once a year.  Mr. Harshman asked the Council how they felt about only having the Dinner once a year in May.  Councilman Beachy stated that once a year would be fine and the Council agreed.  Mr. Harshman is planning to meet with the committee members next month to discuss the possible change. 

Mr. Harshman reported that Ms. Louise Finger, the Stream Restoration Biologist with the Department of Game and Inland Fisheries met with a group of local Master Gardeners and some of the Maintenance Crew at the Edinburg Mill this morning.  The Master Gardeners are planning on taking a more active role in maintaining the Rain Garden.  

Mr. Harshman reported that the Countywide Map has been completed and will be delivered to the County Chamber Office where they can be picked up.  There will be a supply kept at the Town Office and at the Mill’s Visitor Center.   

Mr. Harshman reported that he and Councilwoman Wymer-Hollar attended the Board of Supervisors meeting in support of the proposed Rt. 11 Bus Service.  The Board of Supervisors really did not voice an opinion on the Service.  Mr. Harshman will keep everyone posted on what happens next. 

Mr. Harshman reported that the Edinburg Mill will be an official Rest Stop for Bike Virginia’s Bike-O-Rama on Saturday, June 22nd from 9:30 a.m. until 4:30 p.m.  There will be 800-1,000 riders.  Tents and tables will be set up behind the Mill and drinks and snacks will be handed out to the riders.  Mr. Kelly Day is going to be there selling shaved ice and smoothies and there will also be an exhibit of antique tractors.  Mr. Harshman reported that all of the local businesses have been invited to set up and that volunteers are still needed.       

There was no ARB meeting this month.

There was no Planning Commission last month.

The Zoning Administrator had no report.

The Town Attorney had no report.

Mr. Harshman asked Council if he could just read the title for the second reading of an Ordinance to amend Chapter 160, Vehicles and Traffic, § 160.1 Adoption of State Law.   A motion was made by Councilman Wood and seconded by Councilman Beachy to allow Mr. Harshman to read just the title for the second reading of an Ordinance to Amend Chapter 160, Vehicles and Traffic, § 160.1, Adoption of State Law.  Mr. Harshman read the title of the Ordinance.  A motion was made by Councilman Beachy and seconded by Councilman Van Stee to adopt an Ordinance to amend Chapter 160, Vehicles and Traffic, § 160.1 Adoption of State Law.  Motion carried.  Recorded vote as follows: Van Stee - aye, Dellinger - absent, Beachy - aye, Wymer-Hollar - aye, Boone - absent, Wood - aye, Harshman - aye.

Mr. Harshman asked Council if he could just read the title for the second reading of an Ordinance to Amend Chapter 68, Article II. Water, Sewer and Trash Fees § 68-3, Rates Established.   A motion was made by Councilman Wood and seconded by Councilman Beachy to allow Mr. Harshman to read just the title for the second reading of an Ordinance to Amend Chapter 68, Article II. Water, Sewer and Trash Fees § 68-3, Rates Established.  Mr. Harshman read the title of the Ordinance.  A motion was made by Councilman Beachy and seconded by Councilman Van Stee to adopt an Ordinance to Amend Chapter 68, Article II. Water, Sewer and Trash Fees § 68-3, Rates Established.  Motion carried.  Recorded vote as follows: Van Stee - aye, Dellinger - absent, Beachy - aye, Wymer-Hollar - aye, Boone - absent, Wood - aye, Harshman - aye. 

Mr. Harshman asked Council if he could just read the title for the second reading of an Ordinance to Amend Chapter 145, Taxation, Article V, Meals Tax § 145-23 Levy.  A motion was made by Councilman Wood and seconded by Councilman Beachy to allow Mr. Harshman to read just the title for the second reading of an Ordinance to Amend Chapter 145, Taxation, Article V, Meals Tax § 145-23 Levy.  Mr. Harshman read the title of the Ordinance.  A motion was made by Councilman Wood and seconded by Councilman Beachy to adopt an Ordinance to Amend Chapter 145, Taxation, Article V, Meals Tax § 145-23 Levy.  Motion carried.  Recorded vote as follows: Van Stee - aye, Dellinger - absent, Beachy - aye, Wymer-Hollar - aye, Boone - absent, Wood - aye, Harshman - aye. 

Mr. Harshman asked Council if he could just read the title for the second reading of an Ordinance to Adopt Budgets for the General Fund and Enterprise Fund for the Budget Year beginning July 1, 2019 and ending June 30, 2020.  A motion was made by Councilman Wood and seconded by Councilman Beachy to allow Mr. Harshman to just read the title for the second reading of an Ordinance to Adopt Budgets for the General Fund and Enterprise Fund for the Budget Year beginning July 1, 2019 and ending June 30, 2020.  Motion carried.  Mr. Harshman read the title of the Ordinance.  A motion was made by Councilman Beachy and seconded by Councilman Wood to adopt an Ordinance to Adopt Budgets for the General Fund and Enterprise Fund for the Budget Year beginning July 1, 2019 and ending June 30, 2020.  Motion carried.  Recorded vote as follows: Van Stee - aye, Dellinger - absent, Beachy - aye, Wymer-Hollar - aye, Boone - absent, Wood - aye, Harshman - aye.

Mr. Harshman asked Council to consider the approval of Vice Mayor and Committees for 2019-2020.  A motion was made by Councilman Beachy and seconded by Councilman Van Stee to approve the Vice Mayor and Committees for 2019-2020.  Motion carried.

A motion was made by Councilman Wood and seconded by Councilman Beachy to go into Executive Session for the purpose of Pending Litigation Discussion pursuant to the Code of Virginia of 1950 as amended.  Motion carried.

A motion was made by Councilman Beachy and seconded by Councilman Wood to go back into Regular Session.  Motion carried.

Council and Mayor were asked if they hereby certify that only topics and issues consistent with the purpose of the Motion were discussed in the Executive Session.  Roll Call – “I so certify”:  Van Stee – aye, Dellinger – absent, Beachy – aye, Wymer-Hollar – aye, Boone – absent, Wood – aye, Harshman – aye.

With no further business, a motion was made by Councilman Van Stee and seconded by Councilman Beachy to adjourn the meeting.  Motion carried.  The meeting was adjourned at
8:30 p.m.
                                                                                                        

January 2019
February 2019
March 2019
April 2019
May 2019