COUNCIL MEETING MINUTES FEBRUARY 11, 2020 - DRAFT

REGULAR COUNCIL MEETING FEBRUARY 11, 2020

The Edinburg Town Council met in a regular session on Tuesday, February 11, 2020.  Mayor Harshman called the meeting to order at 7:30 p.m.  All Council Members were present, with the exception of Councilman Van Stee.  Town Attorney, Mr. Jay Neal was also present.  Visitors included:  Mr. James Baird, Mr. Alan Alterman, Capt. Wes Dellinger, Dep. Kory Somers and Town Maintenance Supervisor, Mr. Ron Ross.

A motion was made by Councilman Beachy and seconded by Councilman Dellinger to approve the minutes of the January 14, 2020 regular meeting.  Motion carried.   

A motion was made by Councilman Wood and seconded by Councilman Beachy to approve the Treasurer’s report and to pay all the bills as presented.  Motion carried. 

The Water & Sewer Committee had no report.  Mr. Harshman reported that the Maintenance Department repaired 2 large leaks, but they weren’t the ones the Town has been looking for.

Mr. Harshman reported that Mr. Mike Rtichie from Virginia Rural Water stopped by to talk to him about some emails that have been going back and forth between Mr. Mark Inboden, Virginia Rural Water Association (VRWA) and the Health Department about helping the Town with leak detection.  Mr. Harshman reported that VRWA is scheduled to come on Tuesday, February 18th at 9:00 a.m.

Mr. Harshman reported that Inboden has submitted the updated Pretreatment Ordinance to the DEQ.

Mr. Harshman reported that the annual inspection of the WTP will be on February 26th

Mr. Harshman reported that he and the Town Treasurer will be attending the Water and Wastewater Funding Workshop on Tuesday, February 25th that will be held at the VFW.  Presenters will include the Virginia Department of Health, the DEQ, Southwest Rural Community Assistance Project, the Virginia Department of Housing and Community Development and USDA Rural Development.
 
The Street Committee had no report. 

The Ordinance Committee had no report.    
         
The Personnel Committee had no report.                 

The Finance Committee had no report.  Mr. Harshman reported that the accountant is still working remotely on QuickBooks and Virginia Retirement System (VRS) entries.  The Town has been waiting over 2 years to get these issues corrected. 
          
The Property Committee had no report.  Mr. Harshman reported that the Dodge pickup had the bands in the transmission adjusted, the catalytic convertor replaced and a new radiator put in. 
       
The Cemetery Committee had no report
     
The Park Committee had no report. Mr. Harshman reported that the Town has received $5,145 in memory of Mary Beth Foltz that is to be used at the pool.  The Park Committee needs to get together to discuss possible uses for these funds.                   

The Insurance Committee had no report. 

Capt. Dellinger reported that there were 1,072 Calls for Service in January.  Capt. Dellinger stated that VDOT was going to be putting the speed limit sign in Edinburg.   

Mr. Harshman reported that he has not received the January Tourism Council minutes yet, but will provide them to the Council when he gets them. 

Mr. Harshman reported that there is a table in the Council Chambers made by Mr. Rick Litten that was made out of the ash trees that were taken down in the Cemetery.

Mr. Harshman reported that if all the historic lights were done for Christmas on Main Street, Stony Creek Boulevard and at the Town Hall, as well as wrapping the wood poles that hold the wreaths, the Town is looking at a total of 91 poles.  The use of the garland will cost about $10,000 with the lights, but just doing the wrap of lights would cost around $1,500.  The Edinburg Heritage Foundation stated that they would help fund this project, which then would only cost the Town around $750.  The Council was okay with this.     

Mr. Harshman reported that he submitted the grant application for the new Edinburg Mill website to the Shenandoah Community Foundation and that the grant announcements will be in April.

Mr. Harshman also reported that the Shenandoah County Transit Bus Service grant application was submitted by the Committee that has been working on the project.  The review period is during February and March. 

Mr. Harshman reported that County Tourism is looking into making the Edinburg Mill a certified Visitor Center.  Ms. Brenda Black, the County Tourism & State Development Coordinator is also nominating the Mill for a Trail Blazer award through the State.

Mr. Harshman reported that the Edinburg Mill received a positive review from the Virginia Farmer’s Wife, a blogger who writes about attractions and happenings in this area.  Mr. Harshman has a copy if anyone is interested in reading it.

Mr. Harshman reminded everyone that there is a need for candidates for the May 5, 2020 Town Election and the deadline to register is Tuesday, March, 3, 2020.

There was no ARB meeting this month.

The Planning Commission met last month, but Mr. Harshman does not have the minutes yet.  Planning Commission Chairman, Mr. Steve Van Stee has drafted a final letter to 2 of the property owners which will be sent out when he returns from vacation.    

There was no Zoning Administrator report.

The Town Attorney had no report.

Mr. Harshman reported that Rural Development has reviewed the Preliminary Engineering Report (PER) and sent back a few comments.  Mr. Harshman is hoping to talk to Ms. Cyndy Hines from Rural Development about these comments at the funding workshop on Tuesday the 25th.     

Mr. Harshman reported that Mr. Ronald Hoffman, who has been serving as the Town’s Zoning Administrator for a number of years is dealing with some health problems and is concerned about the ability to do his job.  His twin brother, Donald, who has a background in construction, has offered to assist the Town during his brother’s absence.  The Zoning Administrator has to be appointed by the Town Council, so the Council will need to approve Mr. Donald Hoffman to act as the Zoning Administrator until his brother is able to return.  A motion was made by Councilman Wood and seconded by Councilman Beachy to appoint Mr. Donald Hoffman as the temporary Zoning Administrator for the Town.  Motion carried.

Mr. Harshman reported that the proposed rates for the employee’s Local Choice Program, which starts on July 1, 2020, will increase by 7.5%, which is lower than he expected since there was no increase last year.  If the Council is in agreement, Mr. Harshman would like to recommend that the Town continue with the Key Advantage 1000 Plan at the proposed 7.5% increase.  A motion was made by Councilman Wood and seconded by Councilman Beachy to approve the Local Choice Health Benefit Program for July 1, 2020 – June 30, 2021.  Motion carried.

With no further business, a motion was made by Councilman Beachy and seconded by Councilman Dellinger to adjourn the meeting.  Motion carried.  The meeting was adjourned at 7:48 p.m.
 

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January 2020