COUNCIL MEETING MINUTES MARCH 10, 2020 - DRAFT

REGULAR COUNCIL MEETING MARCH 10, 2020

The Edinburg Town Council met in a regular session on Tuesday, March 10, 2020.  Mayor Harshman called the meeting to order at 7:30 p.m.  All Council Members were present, with the exception of Councilman Dellinger.  Town Attorney, Mr. Jay Neal was also present.  Visitors included:  Mr. James Baird, Mr. Alan Alterman, Capt. Wes Dellinger, Dep. Kory Somers, Dep. Brandon George, Ms. Melissa Topey from the Northern Virginia Daily and Mr. Tarsicio Guzman from Inboden Environmental.

A motion was made by Councilman Beachy and seconded by Councilman Wood to approve the minutes of the February 11, 2020 regular meeting.  Motion carried.   

A motion was made by Councilman Van Stee and seconded by Councilman Beachy to approve the Treasurer’s report and to pay all the bills as presented.  Motion carried. 

The Water & Sewer Committee had no report.  Mr. Harshman reported that water production is down for the month.  Mr. Harshman also reported when Virginia Rural Water Association (VRWA) came on February 18th to assist the Town with leak detection, 12 leaks were found.  They were not huge leaks, but they do add up.  VRWA came back on February 27th to help pinpoint the location of 4 of the leaks.  Mr. Harshman reported that VRWA is coming back on March 24th to finish checking the rest of the Town’s system. 

Mr. Harshman reported that the Funding Workshop on February 25th at the VFW was well attended and we received some good information on funding sources that the Town might be able to use in the future.
 
The Street Committee had no report. 

The Ordinance Committee had no report.  Mr. Harshman reported that Mr. Gordon Hudson sent him an article about communities using an “Empty Building Tax” to get owners to do something about their properties.  This was started in Toronto, Canada to stop owners from sitting on their properties waiting for some large developer to come along and pay more for the property than it was worth.  San Francisco is looking at a $250 per foot sidewalk frontage for any building that sits vacant for more than 182 days in one year.  This would go up to $1,000 per foot if vacant more than 3 years.  There are buildings in Edinburg that have been vacant for 20 years or more.  Mr. Harshman reported that he reached out to the VML about the use of this type of tax in Virginia.        
         
The Personnel Committee had no report.                 

The Finance Committee had no report.  Mr. Harshman reported that Town Treasurer, Michelle Heier’s computer had to be replaced and the QuickBooks Program had to be upgraded.  An upgrade had just been completed on the other QuickBooks, so the Town was credited $949.95 and a discount was also given on the new program.  The Town has been paying in full each time for the upgrades, but can now pay monthly at $124 for the first year and then $155 per month after the first year, for a total of $1,860 per year.  Mr. Harshman also reported that the accountant is still working on the QuickBooks and Virginia Retirement System (VRS) entries.     
          
The Property Committee had no report.  Mr. Harshman reported that the step van is having some issues and needs a new engine.  The estimate for the repairs is $6,200 and Mr. Harshman thinks fixing the van would make more sense that getting another one. 
 
The Cemetery Committee had no report.
     
The Park Committee had no report.                

The Insurance Committee had no report. 

Capt. Dellinger introduced Dep. Brandon George who is now working in Edinburg.  Capt. Dellinger reported that there were 710 Calls for Service in February and that Edinburg is next in line for the VDOT speed limit sign. 

Mr. Harshman reported that he attended the February Tourism Council meeting and has provided the Council with a copy of the minutes. 

Mr. Harshman reported that it took a while to work out the agreement with Utility Service Partners for the Service Line Warranty Program, but he has signed the final agreement this week and they should be working on getting things set up shortly.  For those that might not remember, this is a warranty program that residents can take part in that offers emergency repair/replacement plans for water lines, sewer lines and interior plumbing.    

Mr. Harshman also reported that Magic City Sprinklers came to the Mill in February to do the annual inspection at the Mill.

Mr. James Baird introduced himself and stated that he is running for Town Council.

There was no ARB meeting this month.

Planning Commission Chairman, Mr. Van Stee reported that the final letters were sent out to 2 of the property owners.  One of the property owners contacted the Mayor and vented to him about the letter.  Mr. Van Stee has not gotten back to him yet, but he will be contacting him.

There was no Zoning Administrator report.

Town Attorney, Mr. Jay Neal reported that BB&T is having a dispute with the Department of Taxation about bank franchise tax reimbursements.  Mr. Neal also reported that he and Mr. Harshman took at look at the road behind 206 South Main Street and he doesn’t think there is an issue.

Mr. Harshman reported that the Town finally has all of the environmental documents in order now to submit to Rural Development for the WWTP upgrade.  There are $9 million in grant funds still available.  Mr. Harshman reported that the Town is exempt from annual audits, but if $750,000 is spent in a fiscal year, one must be done.  This will require the Town to do at least one annual audit with the WWTP upgrade.

Mr. Harshman asked the Council to consider appointing Mr. Alan Alterman to the Planning Commission.  Mr. Alterman stated that he is interested in joining the Planning Commission and he has worked with non-profits on planning and done problem solving.  A motion was made by Councilman Beachy and seconded by Councilman Wood to appoint Mr. Alan Alterman to the Planning Commission.  Motion carried.

Mr. Harshman asked the Council to consider a Resolution establishing April 2020 as National Autism Awareness Month.  Mr. Harshman read the last paragraph of the Resolution.  A motion was made by Councilman Wood and seconded by Councilman Beach to adopt a Resolution establishing April 2020 as National Autism Awareness Month.  Motion carried.

Mr. Harshman asked the Council to consider a Proclamation designating April 20 through 26, 2020 as Northern Shenandoah Valley disAbility Awareness Week.  Mr. Harshman asked the Council if he could just read the last paragraph of the Proclamation.  A motion was made by Councilman Beachy and seconded by Councilman Wood to allow Mr. Harshman to just read the last paragraph of the Proclamation.  Motion carried.  Mr. Harshman read the last paragraph of the Proclamation.  A motion was made by Councilman Beachy and seconded by Councilman Wood to approve a Proclamation designating April 20 through 26, 2020 as Northern Shenandoah Valley disAbility Awareness Week.  Motion carried.

Councilman Van Stee asked Mr. Harshman if anything was in place for when the corona virus hits the Town.  Mr. Harshman stated, no, and that the County Health Department would be the guiding force in such an event.  Councilman Van Stee stated that the Town needs to be aware and that there needs to be a plan to cover town positions when employees get sick.  Mr. Harshman stated that in such a small town, it would take the whole group pitching in and he feels confident that the Town would pick it up. 

Councilman Beachy stated that with the change in plastics recycling, he doesn’t want the Town Crew to take the time to have to sort everything out since it is sorted at the Dump.

With no further business, a motion was made by Councilman Beachy and seconded by Councilman Van Stee to adjourn the meeting.  Motion carried.  The meeting was adjourned at 8:00 p.m.

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