COUNCIL MEETING MINUTES JUNE 12, 2018 - DRAFT

REGULAR COUNCIL MEETING JUNE 12, 2018

The Edinburg Town Council met in a regular session on Tuesday, June 12, 2018.  Mayor Harshman called the meeting to order at 7:30 p.m.  All Council Members were present. Also present were visitors:  Capt. Wes Dellinger and Dep. Justin Thompson from the Shenandoah County Sheriff’s Department, Mr.  & Mrs. Tom DiNardo and Town Maintenance Supervisor, Mr. Ronald Ross.

A motion was made by Councilman Beachy and seconded by Councilman Van Stee to approve the minutes of the May 8, 2018 meeting.  Motion carried.   

The Treasurer’s report was reviewed.  A motion was made by Councilman Wood and seconded by Councilman Beachy to approve the Treasurer’s report and to pay all the bills as presented.  Motion carried 

Mr. Harshman stated that Mr. & Mrs. Tom Dinardo were in attendance to discuss a Real Estate Tax issue.  Mrs. Dinardo stated that she had no idea that they were eight years delinquent in paying their Real Estate Taxes.  She also stated that the taxes should have been escrowed beginning in 2013, but she discovered that her bank was not paying it.   She said that she did not receive any delinquent notices from the Town until May of 2018.  Mrs. DiNardo asked the Council if they would waive her penalty and interest fees in the total of $437.92 since she had no idea that the taxes were not paid.  Mr. Harshman stated that the Town does not send out late notices, just a tax bill.  Mrs. DiNardo stated that she was told that the Town would work with her.  Mr. Harshman stated that meant that the Town would work with them on a payment arrangement and according to the Town Code; he could not waive any of the fees.  Councilman Beachy stated that he does feel for them, but he does not want to start an activity like that.  Mr. Harshman stated that there was no way around the Code.

Mr. Harshman called attention to the EEMA report, there was no Maintenance report.

Mr. Harshman reported that the new air compressor has been installed at the WTP, but an automatic bleeder needs to be added to the tank to eliminate the need to manually remove water from the unit’s air tank.  The add-on has been ordered from Air Copco.

Mr. Harshman reported that the rebuilt booster pump was installed just in time for the other pump to fail.  The failure is in the pump rather than the electric motor this time, however, Mr. Harshman thinks that the Town should order a complete new pump and motor assembly before pulling the failed unit to have it rebuilt.  This would give the Town a brand new set up on one of the pumps and a rebuilt one on the other side with a rebuilt unit as a back-up.  The desire to do this is prompted by the fact that it takes time to rebuild a failed unit and the rebuilt unit was installed in time to avoid a complete shutdown with the failure of the other pump.  There are also problems with the recently rebuilt unit because of a blow out in the water pump gasket.  This has been slowed down with some caulking, but will have to do until the new unit comes in. 

Mr. Harshman reported that the Health Department okayed the use of an additive that George’s uses to help clear up turbidity in their water system.  The Town plumbed injector pumps at each well and began using the additive on Friday afternoon, but regrettably, there was an almost catastrophic result with a build-up of solids in the break tank at the WTP.  The problem was probably caused by the close proximity of Well #1 to the WTP.  This did not allow the product to settle out prior to entering the break tank.  Well #2 might have operated as expected since it is a greater distance from the WTP and has three tanks located on the well site that would allow for the needed settling time. 

Mr. Harshman reported that the WTP had to be taken off-line at around 9:30 p.m. on Friday and he and Mr. Ross worked through the night to drain and clean the break tank at the WTP.  At the time things were shut down, the turbidity at the break tank was between 39-40; it usually runs at 0.4 and during the height of this event, it was at around 7 to 9.  A turbidity level of 39 is like trying to push mud through the filters, but thankfully, the problem was caught before it entered the filters.  By the time the Plant was put back on-line around 4:30 a.m. on Saturday, all of the ground that was gained was lost, but by the time things were up and running again, the Plant quickly started to catch up again.  Mr. Harshman reported that with continued hauling and a couple of days of uninterrupted WTP operation, the tank levels are starting to rise.

Mr. Harshman reported that the new Health Department District Engineer is coming to visit on Wednesday, June 13th.  He isn’t sure what the purpose of the meeting is other than to see how the situation is being handled at this point.  Mr. Harshman also reported that the Engineer sent the Town a Notice of Violation that she called a “Reliability Problem” because of the high turbidity problem of the past few weeks.

Mr. Harshman reported that Memcor provided the Town with a more intense cleaning regiment for the membrane that included the use of something that cleans iron and other metals from the filters.  There really isn’t an iron problem, but the product did help.

Mr. Harshman reported that the Engineers have said that they are willing to defer the costs of the Rural Development report until the Town gets funding with Rural Development.  They won’t be able to defer the costs of the Environmental Studies portion of the report because they will need to outsource this part of the report.  This will help the Town with the amount that is needed for a bridge loan. 

Mr. Harshman reported that the Town still has not heard back from the DEQ about the PER.

Mr. Harshman reported that the air release on the WTP booster pumps was replaced because of a constant drip and the packing in Well #1’s pump was also replaced.
 
The Street Committee had no report.  Councilman Beachy stated that the wall that was repaired next to the B&B looks good.  Councilman Wood commented on how well the Maintenance Department cleaned off the bridge by the Campground after the storms.  Mr. Harshman reported that the Town received an email about the stamped concrete sidewalk in front of Sal’s.  This person feels that it is not handicapped friendly and that she has problems negotiating it with her walker or cane.  She feels that smooth sidewalks would be better and that flowers would do much more than the stamped sidewalk to perpetuate a “village atmosphere”.  Councilman Beachy said that the Street Committee would look at this, but he did not fell that the stamped concrete was a problem.

The Ordinance Committee had no report.  Mr. Harshman asked if there needed to be any further discussion about the Cigarette Tax.  Councilman Beachy stated that this was just part of being a business owner and to leave it as is.
        
The Personnel Committee had no report.                    

The Finance Committee had no report.   
                     
The Property Committee had no report.     
         
The Cemetery Committee had no report. 
        
Councilman Wood reported that the big shelter at the Park still needs to be repaired from the storm damage and that the Skyline Street Rods would be having their event on June 24th.  Mr. Harshman reported that the “Movie in the Park” was rained out twice and it will be discussed again in the fall.              

The Insurance Committee had no report.  Mr. Harshman reported that VML came in at a 20% increase over last year, which was probably the result of the claims from last year.  There was only a 10% increase put in the budget, so it will need to be adjusted at the end of the budget year.   

Capt. Dellinger provided the Council with a “Calls for Service” report for May 2018.  Capt. Dellinger reported that the next Neighborhood Watch meeting will be on July 26th at the Town Park and will include a presentation from Animal Control.  Capt. Dellinger also reported that some of the nine school resource officers may be assigned to Edinburg since school is out for the summer.  Capt. Dellinger also reported that the Agreement with the Town has been signed. 
 
Mr. Harshman reported that he attended the May Tourism Council meeting and he has provided the Council with a copy of the minutes.  Mr. Harshman also reported that Ms. Jenna French made a presentation to the Board of Supervisors about the concept of Tourism Zones.  The Tourism Council is suggesting that the entire County be made into a Tourism Zone.

Mr. Harshman reminded everyone that the EEMA Christmas in July is Friday, July 20th at the Edinburg Mill.

Mr. Harshman reported that he attended the program presented by Mr. Michael Chandler, the Director of Education for the Land Use Education Program at Virginia Tech on Planning Commissions and he stated that it was extremely informative.  Mr. Harshman has handouts from the program which he is going to copy and distribute to the Planning Commission, ARB and BZA members. 

Mr. Harshman also reported that Mr. Paul Blacet brought in a group from Christian Leadership Ministries to speak with him about doing programs for kids at the park and the pool and making snack bags for kids who are at the pool all day.  The Council agreed that this would be appropriate. 

Mr. Harshman reminded the Council that all who were elected in May need to be sworn in before July 1, 2018.                       

There was no ARB meeting this month.

The Planning Commission will be meeting next week to discuss Ms. Mary Beth Foltz's interest in converting the chicken houses at Koontz Street and King Cola Lane, which is zoned R-1, into four one-bedroom apartments. 

The Zoning Administrator’s report showed that four permits were issued:

1.  Gerald Pitts
     207 Princess Caroline Court
     Fence

2.  Larry Polk
     104 S. Whissen Street
     Storage

3.  Joshua Battino
     295 Windsor Knit Road
     Deck

4.  Pamela Andrews
     111 S. Whissen Street
     Shed

Mr. Harshman reported that a motion was not made at the last meeting to approve the resolution to amend the Budget for the fiscal year 2017-2018.  A motion was made by Councilman Beachy and seconded by Councilman Wood to approve the resolution to amend the Budget for the fiscal year 2017-2018.  Motion carried.  Recorded vote as follows:  Van Stee - aye, Dellinger - aye, Beachy - aye, Wymer-Hollar - aye, Strong - aye, Wood - aye, Harshman - aye. 

Mr. Harshman asked Council if he could just read the title for the second reading of an Ordinance to Amend Chapter 68, Article II. Water, Sewer and Trash Fees § 68-3, Rates Established.   A motion was made by Councilman Beachy and seconded by Councilman Dellinger to allow Mr. Harshman to read just the title for the second reading of an Ordinance to Amend Chapter 68, Article II. Water, Sewer and Trash Fees § 68-3, Rates Established.  Mr. Harshman read the title of the Ordinance.  A motion was made by Councilman Dellinger and seconded by Councilman Beachy to adopt an Ordinance to Amend Chapter 68, Article II. Water, Sewer and Trash Fees § 68-3, Rates Established.  Motion carried.  Recorded vote as follows: Van Stee - aye, Dellinger - aye, Beachy - aye, Wymer-Hollar - aye, Strong - aye, Wood - aye, Harshman - aye. 

Mr. Harshman asked Council if he could just read the title for the second reading of an Ordinance to Amend Chapter 145, Taxation, to add Article VI, Cigarette Tax.  A motion was made by Councilman Beachy and seconded by Councilman Dellinger to allow Mr. Harshman to just read the title and for the second reading of an Ordinance to Amend Chapter 145, Taxation, to add Article VI, Cigarette Tax.  Motion carried.  Mr. Harshman read the title of the Ordinance.  A motion was made by Councilman Wood and seconded by Councilman Beachy to adopt an Ordinance to Amend Chapter 145, Taxation, to add Article VI, Cigarette Tax.  Motion carried.  Recorded vote as follows: Van Stee - aye, Dellinger - aye, Beachy - aye, Wymer-Hollar - aye, Strong - aye, Wood - aye, Harshman - aye.   

Mr. Harshman asked Council if he could just read the title for the second reading of an Ordinance to Adopt Budgets for the General Fund, Enterprise Fund for the Budget Year beginning July 1, 2018 and ending June 30, 2019.  A motion was made by Councilman Dellinger and seconded by Councilman Beachy to allow Mr. Harshman to just read the title for the second reading of an Ordinance to Adopt Budgets for the General Fund, Enterprise Fund for the Budget Year beginning July 1, 2018 and ending June 30, 2019.  Motion carried.  Mr. Harshman read the title of the Ordinance.  A motion was made by Councilman Wood and seconded by Councilman Beachy to adopt an Ordinance to Adopt Budgets for the General Fund, Enterprise Fund for the Budget Year beginning July 1, 2018 and ending June 30, 2019.  Motion carried.  Recorded vote as follows: Van Stee - aye, Dellinger - aye, Beachy - aye, Wymer-Hollar - aye, Strong - aye, Wood - aye, Harshman - aye.   

A motion was made by Councilman Beachy and seconded by Councilman Wood to adopt the Budget for the year beginning July 1, 2018 and ending June 30, 2019.  Motion carried. 

Mr. Harshman read a Resolution of the Town’s intent to enter into negotiations with Shenandoah County concerning the diversion of the Town’s wastewater to the North Fork WWTP.  A motion was made by Councilman Beachy and seconded by Councilman Wood to adopt a Resolution of the Town’s intent to enter into negotiations with Shenandoah County concerning the diversion of the Town’s wastewater to the North Fork WWTP.  Motion carried.

Mr. Harshman reported that he did some switching around of the Council Committees and the Council was fine with this.  A motion was made by Councilman Beachy and seconded by Councilwoman Strong to approve the Council Committees for 2018-2019.  Motion carried.

Mr. Harshman asked Council to consider a Resolution to establish the Mayor’s Salary and Benefits for the term beginning July 1, 2018 and ending June 30, 2022.  A motion was made by Councilman Beachy and seconded by Councilman Wood to not read and to approve a Resolution to establish the Mayor’s Salary and Benefits for the term beginning July 1, 2018 and ending June 30, 2022.  Motion carried.

Mr. Harshman stated that the Town should look into getting a portable pump, which would cost around $600.  Mr. Ross reported that the levels have gained every day since the new booster pump and new check valve were put in.  Councilman Van Stee thanked the Mayor, Mr. Ross and his crew and all of the others for the extra work they put in.

With no further business, a motion was made by Councilman Wood and seconded by Councilman Beachy to adjourn the meeting.  Motion carried.  The meeting was adjourned at 8:38 p.m.
                                                                                                        

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