COUNCIL MEETING MINUTES SEPTEMBER 12, 2017

REGULAR COUNCIL MEETING SEPTEMBER 12, 2017

The Edinburg Town Council met in a regular session on Tuesday, September 12, 2017.  Mayor Harshman called the meeting to order at 7:30 p.m.  All Council Members were present.  Town Attorney, Mr. Jay Neal was present.  Also present were visitors:  Sgt. Landon Ritenour and Deputy Heath Painter of the Shenandoah County Sheriff’s Department, Ms. Barbara Strong, Mr. M.E. Hite, Mr. Bill Boone and Town Maintenance Supervisor, Mr. Ronald Ross.

A motion was made by Councilman Beachy and seconded by Councilman Wood to approve the minutes of the August 8, 2017 regular meeting.  Motion carried.   

The Treasurer’s report was reviewed.  A motion was made by Councilman Beachy and seconded by Councilman Wood to approve the Treasurer’s report and to pay all the bills as presented.  Motion carried. 

Mr. Harshman called attention to the EEMA report.  There was no Maintenance report.  Mr. Harshman reported that Mr. Stu Bruce, one of the lead people with EEMA has passed away.  Mr. Bruce worked with the Town since the early 1990s and was the main trainer for the company.  He helped a number of individuals acquire their licensing over the years, and he will be greatly missed.  Mr. Harshman reported that at this point, Mr. Pete Lau will be stepping in to fill the training void until they can find someone to take Mr. Bruce’s place.

Mr. Harshman reported that there have been some problems with filter #2 at the WTP during the past month.  This has been corrected, but there is now an electrical issue on filter #1.  Mr. Harshman reported that these problems have resulted in losing ground on the tank levels.

Mr. Harshman reported that the Town’s Plant Operator, Ms. Alice Davis is back to working part-time for the Town and has taken a position with Louisa County.  She will remain the licensed operator on the Town’s system.  Mr. Bruce had been working with the two other EEMA employees at the Town’s plant to prepare them to test for their water and sewer licenses.  Mr. Lau has stated that one of them is about ready to take that step and he will be assisting him in this effort.

Mr. Harshman reported that the Engineer did not complete the Preliminary Engineering Report by the September 1st deadline set in the Consent Order.  Mr. Harshman spoke to them in the last week of August and he was told that they planned to get information to the DEQ by the 1st and have the completed PER to them about a week later.  The Engineer said that they had been discussing this plan with the DEQ and that the September 1st deadline was only a tentative completion date since a date had to be stated in the Consent Order.  Mr. Harshman reported that the DEQ did not agree with this interpretation and it turned out that there really had been no real communication between the Engineers and the DEQ about meeting the September 1st deadline.  Mr. Harshman will be meeting with the DEQ and the Engineers on Monday, September 18th to sort all of this out.  The Engineer has now provided the initial information and has said that the PER will be completed in the next week or so and have agreed that they are at fault, not the Town.    
 
The Street Committee had no report.    

The Ordinance Committee had no report.  Mr. Harshman asked Council how they would like to handle the junk issue on Main Street.  Both Mr. Harshman and Mr. Neal have had conversations with the property owner, and he has been sent letters from the Town and from the Town Attorney.  The Council decided that Mr. Neal should send one more letter including a date that the property owner must comply with or, he will be taken to court. 
         
The Personnel Committee had no report.              

The Finance Committee had no report.           
          
The Property Committee had no report.  Mr. Harshman reported that Mr. Ross has found a dump trailer that can be used instead of the dump truck for recycling.  Mr. Ross received a quote of $7,200 from Cook’s Enterprises for the trailer.  Mr. Harshman reported that this item was in the budget discussion, and since the Town is in good shape financially, Mr. Harshman asked Council if they would approve this purchase.  A motion was made by Councilman Dellinger and seconded by Councilman Beachy to approve the purchase of a dump trailer for $7,200 for the maintenance department to use for recycling.  Motion carried. 
         
The Cemetery Committee had no report.      

Park & Pool Committee Chairman Wood called attention to the Park & Pool report.  Councilman Wood stated that this was an unusual summer since school started so early.  Councilman Wood thanked Mr. Ross and his staff for making the park look so nice.  Mr. Harshman reported that the pool only did about half of what it made last year.                    

The Insurance Committee had no report. 

Sgt. Landon Ritenour provided the Council with a “Calls for Service” report for August and reported that all their resources were lined up for the Ole Time Festival.  Councilwoman Wymer-Hollar thanked the Sheriff’s Department for the extra patrols at the pool and park over the summer.    
              
Mr. Harshman has provided the Council with the minutes from the August Tourism Council meeting and reported that he is now the co-chair of the Tourism Council.

Mr. Harshman reported that Shenandoah County will be hosting a FAM Tour for 7-8 travel writers September 14-17.  They will be stopping at the Mill and should get to take in some of the Festival.

Mr. Harshman reported that County Tourism Director, Ms. Jenna French will be taking on an expanded role as the Director of Tourism & Business Development.  Hopefully, this arrangement will work out well and the Tourism Council members will be watching to make sure that the County gives her the additional staffing and resources to accomplish her new duties.

Mr. Harshman reported that the Visitor Center and Museum had 1,032 visitors in August, which was up 50 more visitors than last August.

Mr. Harshman reported that he will be taking part in the County Leadership Program on October 13th as one of the speakers for the Local Government Structure discussions. 

Mr. Harshman reported that the Yard Crawl numbers were down from past years.  VDOT’s traffic counter malfunctioned and they were not able to get vehicle counts to compare to previous years. 

Mr. Harshman reported that the Rev-up Marketing series and competition began on September 6th, with over 60 businesses attending the first presentation, including 7 businesses from Edinburg signing up.  The training sessions will continue every Wednesday evening until October 11th.

Mr. Harshman reported that the Town & County Dinner in October was cancelled.  Mr. Harshman asked the Council how they felt about having only one dinner each year.  Council was fine with this.

Mr. Harshman reported that the ARB did not meet this month.    

Mr. Harshman reported that the Planning Commission will be meeting on Tuesday, September 19th to look at the drawings for the new Shentel parking lot.    
 
The Zoning Administrator’s report showed that one zoning permit was issued:

1.  Brad Dellinger
     104 North High Street
     Fence

The Town Attorney had no report other than that the Pollack appeals are still continuing.

Mr. Harshman asked Council to approve the reading of just the title of an Ordinance to Amend Chapter 81, Flood Damage Prevention.  A motion was made by Councilman Wood and seconded by Councilman Dellinger to approve of Mr. Harshman just reading the title of an Ordinance to Amend Chapter 81, Flood Damage Prevention.  Mr. Harshman read the title.  A motion was made by Councilman Dellinger and seconded by Councilman Wood to adopt the Ordinance to Amend Chapter 81, Flood Damage Prevention.  Councilman Beachy was not in favor of adopting this Ordinance.  Motion carried.

Mr. Harshman asked Council to consider appointing Ms. Jennifer Wages to the Board of Zoning Appeals.  A motion was made by Councilman Wood and seconded by Councilman Beachy to appoint Ms. Jennifer Wages to the Board of Zoning Appeals.  Motion carried.

Mr. Harshman reported that there were two residents interested in being on the Town Council.  They are Ms. Barbara Strong and Mr. Bill Boone, who both briefly addressed the Council.  The Council previously received both of their resumes.  After a vote, the Council chose Ms. Barbara Strong as the new councilmember to replace Ms. Teresa Minnick. 

Mr. Ed Hite wanted to state his concern about the crosswalk near Sal’s Bistro.  He reported that vehicles do not stop and are going way too fast, and if they do stop going one way, the cars going the other way don’t stop.  Dep. Painter stated that he will keep an eye on this.   

With no further business, a motion was made by Councilman Beachy and seconded by Councilman Van Stee to adjourn the meeting.  Motion carried.  The meeting was adjourned at 8:08 p.m.                                                                                                       

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