COUNCIL MEETING MINUTES DECEMBER 10, 2019

REGULAR COUNCIL MEETING DECEMBER 10, 2019

The Edinburg Town Council met for a Public Hearing on Tuesday, December10, 2019.  Mayor Harshman called the Public Hearing to order at 7:15 p.m.  All Council Members were present with the exception of Councilman Bill Boone.  Town Attorney, Mr. Jay Neal was also present.  Also present were visitors:  Mr. William Lam, Sgt. Christopher Markin and Dep. James Horn from the Shenandoah County Sheriff’s Department and Mr. Max Thornberry from the Northern Virginia Daily.

The purpose of the Public Hearing was to receive comments on the proposed amendment of Chapter 156, Utilities, to add § 156-15.  Water wells within the town prohibited.

There were no comments.   

With no comments, a motion was made by Councilman Beachy and seconded by Councilman Wood to adjourn the Public Hearing.  Motion carried.

The Edinburg Town Council met in a regular session on Tuesday, December 10, 2019.  Mayor Harshman called the meeting to order at 7:30 p.m.  All Council Members were present with the exception of Councilman Bill Boone.  Town Attorney, Mr. Jay Neal was also present.  Also present were visitors:  Mr. William Lam, Sgt. Christopher Markin and Dep. James Horn from the Shenandoah County Sheriff’s Department, Mr. Tarsicio Guzman from Inboden Environmental and Mr. Max Thornberry from the Northern Virginia Daily.

Mr. William Lam asked where the Town stood on vehicle stickers.  Mr. Harshman reported that the Sheriff’s Department should be giving out tickets, but have not been doing that lately.  Mr. Lam stated that something is wrong with the system and it isn’t fair to the ones purchasing decals every year.  He also asked why the Town doesn’t just put the decal fee on the tax bill like the County.  Mr. Harshman stated that the money still wouldn’t get collected since there are so many that don’t pay their taxes.  Sgt. Markin stated that he would look into the ticket issue.

A motion was made by Councilman Dellinger and seconded by Councilman Beachy to approve the minutes of the November 12, 2019 regular meeting.  Motion carried.   

A motion was made by Councilman Wood and seconded by Councilman Beachy to approve the Treasurer’s report and to pay all the bills as presented.  Motion carried.

Mr. Guzman stated that he did not have a Utility Report, but Mr. Inboden will be sending one out tomorrow.  Mr. Guzman reported that there was a water leak issue on November 22nd, but the water levels are back up now.  He also reported that the tank levels are staying full.

Mr. Harshman reported that a large leak in a 6” main was discovered behind the Rose Hill Condos in a wooded area a couple of weeks ago.  Inboden and the Maintenance Department contained the leak and did a temporary fix on it.  Mr. G.B. Foltz will be doing the permanent repair in the coming weeks.

Mr. Harshman reported that another leak was discovered in the 2” line that runs back to Coleman Microwave.  This is the latest of many leaks that have occurred there.  Mr. Foltz’s crew is going to replace this line while doing the repairs at Rose Hill.  The current line is 6-8’ in the ground which has always made repairs very difficult, but the Town should be able to install the new line at a 3’ depth.

Mr. Harshman reported that the Town still has not heard anything from the DEQ on the draft update for the Pre-Treatment Ordinance.

Mr. Harshman reported that the work on relocating the propane tank at the WTP required additional piping that had not been expected when he reported about it last month.  The Town met with Holtzman Propane and worked out a satisfactory route for new black iron pipe along the back of the well house and old pump room, which will be more cost effective than trying to trench a line. 

Mr. Harshman reported that the sewer jet machine’s water pump has been rebuilt and is back at the shop.

The Street Committee had no report. 

The Ordinance Committee had no report. 

The Personnel Committee had no report.  Mr. Harshman reported that the Maintenance Department is still looking for a part-time person.

The Finance Committee had no report.  Mr. Harshman reported that Town Treasurer, Mrs. Michelle Heier is still working with the accountants on the 2019 financial statements.  There still appears to be problems with getting QuickBooks to post the VRS retirement entries correctly.

The Property Committee had no report.  Mr. Harshman reported that the painter is still progressing at the Edinburg Mill and he has received quite a few comments on how good the building looks.  Mr. Harshman also reported that depending on the weather, he and the Maintenance Department might start working on the Town Hall in the next couple of weeks.  The wood trim on the columns and upper gable need to be replaced and Mr. Harshman is planning to use vinyl trim instead of wood. 

Mr. Harshman reported that the Maintenance Department is looking at purchasing a portable light tower, which would be a great help when working after dark.  The Town has been borrowing one from Woodstock, but it would be helpful if the Town had their own.  The Maintenance Supervisor has found one at a rental place for $2,500 that he would like to look at.  The Council was fine with this.

The Cemetery Committee had no report. 

The Park Committee had no report.          

The Insurance Committee had no report. 

Sgt. Markin provided the Council with a “Calls for Service” report for November 2019 and reported that the parade went well.

Mr. Harshman reported that he attended the November Tourism Council meeting and has provided the Council with a copy of the minutes.  Tourism Director, Mrs. Jenna French provided Mr. Harshman a copy of her proposed budget request for 2020 that will be discussed at next week’s meeting and if anyone is interested in reviewing it, he will get them a copy. 

Mr. Harshman reported that the Tourism Office is finalizing work on a concierge map that can be used at the Visitor Center to help direct visitors to attractions throughout the County.  The Edinburg area shows the location of Creekside Campground, Theater Shenandoah, the CCC Museum and the Edinburg Mill. 

Mr. Harshman reported that the next Bus Committee meeting will be on Thursday, December 12th.

Mr. Harshman reported that there were a few issues with the lights on the large Christmas tree, but Ortts Electric was able to get the section with a problem working in time to light the tree on December 2nd.  Then the heavy winds knocked out another section of lights in the front of the tree at the top.  Mr. Harshman reported that access to the front of the tree is limited because of the high voltage lines, so he contacted Dominion Energy and they were able to get a truck on site and get things working again.   

Mr. Harshman reported that he has received a lot of positive comments about the Christmas bows on the light poles with the Veteran’s Banners in town.

Mr. Harshman reported that the Children’s Christmas Party was a success.  There were 120 gifts given out and 200 hot dogs served along with Rt. 11 potato chips, cookies and drinks.  Mr. Harshman also reported that the Town received $825 in donations.

Mr. Harshman stated that the Employee Christmas Party will be on Monday, December 23rd at noon at the VFW.  Mr. Harshman also stated that if any of the Council Members would like to attend to please let the Town Office know.

The Architectural Review Board did not meet this month, but Mr. Harshman stated that Shentel bought the house at 105 South High Street that was discussed last month.

The Planning Commission did not meet last month.

The Zoning Administrator had no report.

Town Attorney, Mr. Jay Neal reported that he has sent a letter out to the owner of 206 South Main Street regarding the alley issue.

Mr. Harshman stated that there wasn’t much to tell about the Wastewater Treatment Plant upgrade other than that the environmental work is still being finalized.

Mr. Harshman asked Council if he could just read the title for the second reading of an Ordinance to Amend Chapter 37, Building Construction § 37.1, Enforcement of State Building Code.   A motion was made by Councilman Dellinger and seconded by Councilman Beachy to allow Mr. Harshman to read just the title for the second reading of an Ordinance to Amend Chapter 37, Building Construction § 37.1, Enforcement of State Building Code.  Mr. Harshman read the title of the Ordinance.  A motion was made by Councilman Dellinger and seconded by Councilman Wood to adopt an Ordinance to Amend Chapter 37, Building Construction § 37.1, Enforcement of State Building Code.  Motion carried.  Recorded vote as follows: Van Stee - aye, Dellinger - aye, Beachy - aye, Wymer-Hollar - aye, Boone - absent, Wood - aye, Harshman - aye. 

Mr. Harshman asked Council if he could just read the title for the second reading of an Ordinance to Amend Chapter 175, Zoning, Article X, Historic District § 175-86, Minimal maintenance requirement (Demolition by Neglect).   A motion was made by Councilman Beachy and seconded by Councilman Dellinger to allow Mr. Harshman to read just the title for the second reading of an Ordinance to Amend Chapter 175, Zoning, Article X, Historic District § 175-86, Minimal maintenance requirement (Demolition by Neglect).  Mr. Harshman read the title of the Ordinance.  A motion was made by Councilman Wood and seconded by Councilman Beachy to adopt an Ordinance to Amend Chapter 175, Zoning, Article X, Historic District § 175-86, Minimal maintenance requirement (Demolition by Neglect).  Motion carried.  Recorded vote as follows: Van Stee - aye, Dellinger - aye, Beachy - aye, Wymer-Hollar - aye, Boone - absent, Wood - aye, Harshman - aye. 

Mr. Harshman asked Council if he could just read the title for the second reading of an Ordinance to Amend Chapter 156, Utilities to add § 156-15 to prohibit water wells within the town.   A motion was made by Councilman Beachy and seconded by Councilman Dellinger to allow Mr. Harshman to read just the title for the second reading of an Ordinance to Amend Chapter 156, Utilities to add § 156-15 to prohibit water wells within the town.  Mr. Harshman read the title of the Ordinance.  A motion was made by Councilman Beachy and seconded by Councilman Wood to adopt an Ordinance to Amend Chapter 156, Utilities to add § 156-15 to prohibit water wells within the town.  Motion carried.  Recorded vote as follows: Van Stee - aye, Dellinger - aye, Beachy - aye, Wymer-Hollar - aye, Boone - absent, Wood - aye, Harshman - aye.    

With no further business, a motion was made by Councilman Beachy and seconded by Councilman Wood to adjourn the meeting.  Motion carried.  The meeting was adjourned at 7:53 p.m.
                                                                                                        

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