COUNCIL MEETING MINUTES AUGUST 8, 2017 - DRAFT

REGULAR COUNCIL MEETING AUGUST 8, 2017

The Edinburg Town Council met in a regular session on Tuesday, August 8, 2017.  Mayor Harshman called the meeting to order at 7:31 p.m.  All Council Members were present, with the exception of Councilman Dellinger.  Also present were visitors:  Mr. M.E. Hite, Mr. Wes Pence, Capt. Wes Dellinger of the Shenandoah County Sheriff’s Department and Town Maintenance Supervisor, Mr. Ronald Ross.

A motion was made by Councilman Beachy and seconded by Councilman Wood to approve the minutes of the July 11, 2017 regular meeting and the July 18, 2017 special meeting.  Motion carried.   

The Treasurer’s report was reviewed.  A motion was made by Councilman Wood and seconded by Councilman Beachy to approve the Treasurer’s report and to pay all the bills as presented.  Motion carried. 

Councilwoman Minnick called attention to Mr. Ross’s report and to the EEMA report.  Mr. Harshman reported that everything is currently running at the WTP, but the water levels are down a bit.

Mr. Harshman reported that notification of the three violations that occurred in the first quarter of the year was included as part of the Town Newsletter sent out on August 1st, which should satisfy the Health Department.  Mr. Harshman also reported that the Town has been doing email follow-ups to the Health Department on all of the test results in addition to the lab notifying them of the test results just to make sure that nothing is being overlooked.

Mr. Harshman reported that the shutting down of half of the WWTP at a time to allow removal of all of the old solids from the RBC’s, clarifiers and digester was completed in July at a total cost of $16,392.50.  The Plant Operator reported that there has been a real improvement in the test results compared to last year’s numbers and an even larger improvement over the past five years since the e-coli testing began.  Mr. Harshman reported that the engineers are going to decide this week if the Town should still continue pumping the secondary clarifiers back to the digester as well as doing a quarterly draining and cleaning of the chlorine contact tank.

Mr. Harshman also reported that the Town received notification from the DEQ that there were no public comments on the Town’s Consent Order and the Town has received the final document with no changes made to the initial draft.    
 
The Street Committee had no report.  Councilman Wood thanked the Maintenance Department for painting the fire hydrants. 

The Ordinance Committee had no report.  Mr. Harshman reported that the junk issue on South Main Street has been turned over to the Town Attorney. 
          
The Personnel Committee had no report.              

The Finance Committee had no report.           
          
The Property Committee had no report. 
         
The Cemetery Committee had no report.  Mr. Harshman reported that the wind brought down a section of an older tree near the angel monument last month.  This is a different tree from the two that were discussed at last month’s meeting.  Mr. Harshman doesn’t believe that Dominion Power has gotten back to Mr. Ross yet on the possibility of cutting back those two trees; although, there is orange tape in one of the trees, which hopefully means that they will be taking at least one of the trees down.    

Park & Pool Committee Chairman Wood called attention to the Park & Pool report. 
                   
The Insurance Committee had no report. 

Capt. Wes Dellinger provided the Council with a “Calls for Service” report for July.  Capt. Dellinger stated that anyone is more than welcome to call him with any questions or concerns that they have about the Calls for Service report.  Capt. Dellinger reported that the Car Show went fine and there was an auxiliary deputy there along with the regular deputy.  Capt. Dellinger reported that there will be more traffic management patrols out for the Yard Crawl and he also reported that the deputies did some enforcement of the speeding issues that were mentioned at last month’s meeting.     
              
Mr. Harshman has provided the Council with the minutes from the July Tourism Council meeting.  Mr. Harshman reported that in reviewing a recent tourism survey during the meeting, he learned that the Edinburg Mill ranked 4th in county attractions.

Mr. Harshman reported that the attendance at the Mill continues to increase and had 100 more visitors than last July. 

Mr. Harshman reported that the 4th Annual Car Show was a great success with over 118 cars and after expenses, the event raised around $1,700 for the Mill and Museum.  Mr. Harshman stated that Ms. Michelle Heier and Ms. Shannon Barb worked very hard on the show. 

Mr. Harshman reported that he isn’t going to be able to attend the August Hazard Mitigation Plan Update meeting at the Regional Commission.  He has been working on Edinburg’s revisions and hopes to be able to submit them later this month.

Mr. Harshman reported that the Town received the 2020 Census Local Update, which requires corrections and additions to be made to town addresses.  Mr. Harshman does not recall doing this in 2010 and Mr. Chris Way from County GIS does not either, but Mr. Harshman reported that Mr. Way feels that the County will probably be doing this for all the towns.

Mr. Harshman reported that he will be speaking to the Edinburg/Mt. Jackson Rotary on August 22nd about the CDBG Grant that the Town has applied for.

Mr. Harshman reported that the Rev-Up program is up and running and the deadline to apply is September 1st at 5:00 p.m.

Mr. Harshman reported that the ARB has tried to have a couple of meetings, but most of the members have not shown up.    

Planning Commission Chairman, Councilman Van Stee called attention to the Planning Commission meeting minutes from July 18, 2017 and gave a short report on the meeting.    
 
The Zoning Administrator had no report.

The Town Attorney was not in attendance. 

Mr. Harshman asked Council to consider a Special Use Permit Application to allow Wholesome Foods to permanently operate a truck repair facility on the property that was formally used as CE Thompson’s lumber yard.  Councilman Beachy made a motion to approve the Special Use Permit to allow Wholesome Foods to permanently operate a truck repair facility on the property that was formally used as CE Thompson’s lumber yard with the following conditions:  1) Until the repair facility is completed at the Ox Road location, the normal work hours at the Piccadilly Street location will be limited to 7:00 a.m. to 9:00 p.m. five days a week.  Emergency repairs can be accomplished outside this restriction but only on a very limited basis; 2) Once the new facility is completed at the Ox Road location, it is the Town’s expectation that the 2nd shift at the Piccadilly location will be eliminated; 3) There shall be no equipment left running outside the above time frame, unless it is contained within a building; and 4) Every effort should be made to limit the noise of trucks moving into and away from the Piccadilly location, to include adherence of local speed limits and stop signs, and safety concerns for local residents.  Councilman Wood seconded the motion for the purpose of discussion.  Councilman Beachy stated that the coolers on the trailers are very annoying at night.  Councilman Van Stee stated that Wholesome Foods had mentioned that they have forgotten to shut off the reefers before, but this is not their normal operations at 3:00 a.m.  Councilwoman Minnick stated that there must be an enforceable time in the conditions.  Councilman Beachy stated that there needs to be some restrictions so the Town does not receive any more complaints.  After discussion, the motion carried.

Mr. Harshman asked Council to consider a motion to suspend the rule requiring the reading of the entire Ordinance to Amend Chapter 81, Flood Damage Prevention.  Councilman Van Stee made a motion that the Council suspend the rule requiring the reading of an Ordinance in its entirety and read only the General Provisions of Chapter 81, Flood Damage Prevention as stated in Sections 81.2 Statutory Authorization and Purpose, 81.2 Applicability and 81.3 Compliance and Liability; with written copies of the complete Chapter 81 to be made available for the public as well as posting Chapter 81 on the Town’s Website.  Councilman Wood seconded the motion.  Motion carried. 

Councilman Beachy wanted to know who was going to do all the work required for the Floodplain Administrator.  Mr. Harshman stated that he is and has been the Floodplain Administrator and he does the enforcing.  Councilman Beachy also wanted to know who was going to pay for the provisions.  Mr. Harshman stated that any costs would be on the property owner.  Mr. Harshman stated that the old Ordinance had a lot of the same things in it and that FEMA won’t accept any claims if there is a flood if the Town doesn’t pass this amendment. 

Mr. Harshman read the first reading the General Provisions of an Ordinance to Amend Chapter 81, Flood Damage Prevention.  The second reading will be at the next meeting.

Councilwoman Minnick read her resignation letter, which will become effective on August 24, 2017.  Mr. Harshman stated that he was disappointed that this had to occur and thanked Councilwoman Minnick for her kind words.

Mr. Harshman reported that three people have shown interest so far in being on the Town Council.  Mr. Harshman stated that interested folks can speak to the Council at the next meeting and hopefully, Council will appoint someone at the meeting.  The interested parties will also need to supply a resume.  Council agreed on this process.  Mr. Harshman stated that he wasn’t sure if a special election would need to be held in November since that will be up to a Judge.  Mr. Harshman also stated that the BZA still needs members.  Councilman Wood thanked Councilwoman Minnick and wished her well.

Councilman Wood congratulated Mr. Wes Pence for participating in the National Senior Olympics and winning a gold medal.

With no further business, a motion was made by Councilman Beachy and seconded by Councilman Van Stee to adjourn the meeting.  Motion carried.  The meeting was adjourned at 8:27 p.m.                                                                                                       

January 2017
February 2017

March 2017
April 2017
May 2017

June 2017
July 2017