COUNCIL MEETING MINUTES MARCH 14, 2017 - DRAFT

REGULAR COUNCIL MEETING MARCH 14, 2017

The Edinburg Town Council met for a Public Hearing on Tuesday, March 14, 2017.  Mayor Harshman called the Public Hearing to order at 7:01 p.m.  All Council Members were present, with the exception of Councilman Dellinger.  Also present were visitors:  Mr. Richard Ritter, Mr. Bill Smith, Mr. Leon McCray, Ms. Alice Findler, Mr. Ben Myers, Ms. Anne Dellinger and Mr. Ronald Ross, Town Maintenance Supervisor.

The purpose of the Public Hearing was to receive comments on the proposed Community Development Block Grant application to be submitted to the Virginia Department of Housing and Community Development for Edinburg’s Commercial District Revitalization Project.

Mr. Harshman welcomed everyone and introduced Ms. Stephanie Langton, Regional Planner with the Northern Shenandoah Valley Regional Commission who would be giving an overview of the Revitalization Project.

Ms. Langton thanked everyone for coming and stated that this was the first of two Public Hearings that will be held.  The second one will be on Tuesday, March 21st at 7:00 p.m.  Ms. Langton reported that in late 2015, the Town was awarded a small planning grant from the Virginia Department of Housing and Community Development for Business District Revitalization.  The purpose of this grant was to identify economic and physical improvement priorities within the Town’s commercial district and to develop strategies to address those needs. 

Ms. Langton reported that a Project Management Team, which includes members from the Town Council, the Planning Commission, business owners and town residents has been meeting monthly for over a year now working on the Commercial District Revitalization Project.  This project builds on the Town’s work in revitalizing and promoting the Historic District, including the Town’s partnership with the Edinburg Heritage Foundation for the rehabilitation and adaptive reuse of the Edinburg Mill.  The project activities in the grant application will include:  a Façade Improvement Program and Public Improvements including Sidewalks, Crosswalks, Streetlights, Wayfinding Signage, a Mural and Street Furniture.

Ms. Langton reported that the outcome of this planning process is the completion of a revitalization plan that will be submitted to the Town Council for approval.  After it is approved, the Town will submit a competitive grant application that requests funds to support the implementation of the improvement projects outlined within the Plan.  Ms. Langton thinks that a good competitive application has been put together and the application will be submitted by March 29, 2017.   

With no further comments or questions, a motion was made by Councilwoman Wymer-Hollar and seconded by Councilman Wood to adjourn the Public Hearing.  Motion carried.

The Edinburg Town Council met in a regular session on Tuesday, March 14, 2017.  Mayor Harshman called the meeting to order at 7:31 p.m.  All Council Members were present.  Town Attorney, Mr. Jay Neal was also present.  Also present were visitors:  Capt. Wes Dellinger and Deputy Jordan Umstead from the Shenandoah County Sheriff’s Department and Town Maintenance Supervisor, Mr. Ronald Ross.

A motion was made by Councilman Beachy and seconded by Councilman Dellinger to approve the minutes of the February 14, 2017 regular meeting.  Motion carried.   

The Treasurer’s report was reviewed.  A motion was made by Councilman Beachy and seconded by Councilman Wood to approve the Treasurer’s report and to pay all the bills as presented.  Motion carried. 

Councilwoman Minnick called attention to Mr. Ross’s report and the EEMA report.  Mr. Harshman reported that the US Filter tech that the Town has been waiting on to come out and determine what is wrong with filter #1 is now out on medical leave, so a technician from another region will need come to get the filter repaired.  The Town received a quote for $5,080 for two days on site and travel, plus an estimated $620 in expenses.  Mr. Harshman reported that he let them know that he thought this was out of line, but there really is no choice since this has to be done. 

Mr. Harshman reported that the Town has not heard anything more from the DEQ on the e-coli issues.  Mr. Harshman also reported that a large amount of chlorine was dumped down someone’s drain or dumped in one of the manholes.  The operators noticed a strong chlorine odor as soon as they entered the Plant and there were heavy traces of chlorine at the influent wet well at the head of the Plant.  They immediately shut down the Plant and added dechlor tablets to the wet well and primary splitter box and chlorine residual was discovered all the way to the RBCs.  Mr. Harshman reported at that point, the number one concern was that no chlorine escaped into Stony Creek and whether the chlorine had impacted the bacteria in the RBCs.  The dechlor tablets took care of the first concern and the Plant was monitored for the next few days to look for any damage to the treatment process.  There did not seem to be any damage, but the Town violated the Biochemical Oxygen Demand (BOD) limits for the period immediately following this event.  BOD is used as a gauge of the effectiveness of the Plant’s treatment process.  Mr. Harshman reported that things quickly got back to normal and all of the solids were pumped out of the chlorine contact tank the following week, which further improved the situation.

Mr. Harshman reported that DEQ was notified of the chlorine event and they are aware of the temporary BOD problem.  Mr. Harshman reported that he is assuming that the Town will be getting a notice of the violation and may have to do a public notice of some sort.  The maintenance department checked the manholes throughout the system, but did not find any chlorine odor coming from any of the manholes.   

Mr. Harshman reported that the Town has begun using the private lab to submit the two required total coliform monthly water tests.  The Town has also received notification of another test that was lost by the state lab and will probably be shifting even more of the required testing to the private lab going forward.  Mr. Harshman reported that these tests were included in the quote that Council approved at the last meeting.

Mr. Harshman reported that the water levels are doing better, but the Town is still holding off on the line repairs at the WTP until filter #1 is back on-line.  Mr. Harshman also reported that the packing has been replaced on the well #1 pump.    

Mr. Harshman reported that the clarifier that was down at the WWTP is back on-line.  It appears that the old gearbox had water in the oil and hopefully better documentation of the oil change routine will be established to head off future problems like this.  The unit has been down for about a month, but it sounds like the part should be coming sometime this week.

The Street Committee had no report.

The Ordinance Committee had no report.
      
The Personnel Committee had no report.         

The Finance Committee had no report.  Mr. Harshman reported that he has started working on the budget and would like to have a Finance Committee before the next council meeting.         
          
The Property Committee had no report.         

The Cemetery Committee had no report.   

The Park Committee had no report.                    

The Insurance Committee had no report.  Mr. Harshman reported that the Town received the new rates from Local Choice for the new budget year.  The Council agreed to continue with the current Local Choice coverage for the 2017-2018 budget year.  There was an increase in rates of 6.25%.
 
Capt. Wes Dellinger provided the Council with a “Calls for Service” report for February.   Capt. Dellinger introduced Deputy Jordan Umstead, who is filling in for Deputy Bill Copp in Edinburg this week.  Capt. Dellinger reported that the larceny at the car wash in April of 2016 has been solved and charges have been placed.  Capt. Dellinger also reported that there was an unlawful entry at the Fire Department building at the park, and they have also been charged.    
      
Mr. Harshman reported that he attended the February Tourism Council meeting, but there aren’t any minutes from the meeting yet.  Mr. Harshman will provide them to the Council when he receives them.

Mr. Harshman reported that the attendance at the Visitor Center and Museum was 346 for the month of February, which was up from last year. 

Mr. Harshman reported that the staff at the Cedar Creek /Belle Grove National Historic Park has scheduled the FAM tour for local visitor center volunteers and employees that he reported on last month for Wednesday, March 29th.  Mr. Harshman is hoping that all of the Visitor Center staff will be able to attend.

Mr. Harshman reported that Magic City Sprinkler was back at the Edinburg Mill to complete the replacement of some faulty sprinkler heads that were found during the annual inspection.  They also performed the 5-year test on the valve that operates the anti-freeze portion of the system.  Mr. Harshman reported that the Edinburg Heritage Foundation will be covering these expenses.

Mr. Harshman reported that the Town & County Dinner will be on Wednesday, April 5th at the Virginia Museum of the Civil War in New Market.  Mr. Harshman asked Council to let Town Clerk, Ms. Mary Embrey know if they plan on attending before Monday, March 27th.        

Mr. Harshman reported that the ARB met last night and approved a request from Mr. Clyde Beachy to replace 26 of the windows in his residence at 218 S. Main Street. 

Mr. Harshman reported that the Planning Commission will be meeting on Monday, March 20th to look at what is being proposed for the grant application and to look over the goals for the Comprehensive Plan that relate to the grant.

The Zoning Administrator had no report.

The Town Attorney had no report.

The CDBG update was presented earlier at the Public Hearing.

Mr. Harshman asked Council to consider an annual Proclamation declaring April 8-14, 2017 as Northern Shenandoah Valley disAbility Awareness Week 2017.  Mr. Harshman read last paragraph of the Proclamation.  A motion was made by Councilman Wood and seconded by Councilman Dellinger to adopt an annual Proclamation declaring April 8-14, 2017 as Northern Shenandoah Valley disAbility Awareness Week 2017.  Motion carried. 

With no further business, a motion was made by Councilman Wood and seconded by Councilman Dellinger to adjourn the meeting.  Motion carried.  The meeting was adjourned at 7:49 p.m.                                                                                                         

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