COUNCIL MEETING MINUTES JULY 9, 2019

REGULAR COUNCIL MEETING JULY 9, 2019

The Edinburg Town Council met in a regular session on Tuesday, July 9, 2019.  Mayor Harshman called the meeting to order at 7:30 p.m.  All Council Members were present, with the exception of Councilman Wood.  Town Attorney, Mr. Jay Neal was also present.  Also present were visitors:  Capt. Wes Dellinger and Dep. Trevor Rick from the Shenandoah County Sheriff’s Department, Mr. Tarsicio Guzman from Inboden Environmental and Town Maintenance Supervisor, Mr. Ronald Ross.

Councilman Beachy commended Mayor Harshman and the Town for all of the work done on the Bike Tour.

A motion was made by Councilman Beachy and seconded by Councilman Van Stee to approve the minutes of the June 11, 2019 regular meeting.  Motion carried.   

A motion was made by Councilman Beachy and seconded by Councilman Van Stee to approve the Treasurer’s report and to pay all the bills as presented.  Motion carried.

Water and Sewer Committee Chairman, Councilman Van Stee called attention to Inboden’s Utility Report.  He reported that the crypto results last month were negative and that Well #1 was replaced and is performing well with an increased pumping rate.

Plant Operator, Mr. Tarsicio Guzman brought the Council up to date on the WTP and the WWTP operations.

Mr. Harshman reported that the Town submitted a request for the renewal of synthetic organic chemical and cyanide monitoring waivers.  The current waivers will expire in December 2019. 

Mr. Harshman reported that the DEQ is developing new guidance, tools and training to assist with implementing changes in the underground storage tank regulations.  There will be new regulations for testing and inspection requirements for the tank and piping at the WWTP generator.  Mr. Harshman stated that depending on what is going to be involved, it might be time for the Town to consider switching to an above ground tank.

Mr. Harshman reported that the story of the PER (Preliminary Engineering Report) for the WWTP upgrade is continuing.  The Engineers are working on meeting the request for more information from Rural Development in addition to the environmental documentation.  Mr. Harshman reported that he thought the Town had until mid-August to get revisions completed, but he was told yesterday that July 15th was the latest date to submit the revised PER.  Mr. Harshman is still waiting on clarification of any additional cost involved in making the PER satisfactory to Rural Development.

Mr. Harshman also reported that the Town did get some good news about meeting the environmental documentation on the flood plain question.  The requirements will be much less than first thought due to the fact that almost all of the proposed work will be done at an elevation higher than the recorded flood evaluation.

The Street Committee had no report. 

The Ordinance Committee had no report.      
         
The Personnel Committee had no report. 

The Finance Committee had no report.  Mr. Harshman reported that the 2016-2018 corrected financials were received and that he and Town Treasurer, Ms. Michelle Heier will be meeting with the accountant on Thursday, July 18th at 9:00 a.m. at the Town Office to ask some questions and to discuss a possible Audit for 2019.  The Mayor invited any Council Members to attend if they are interested.

The Property Committee had no report.  Mr. Harshman reported that a request for bids on painting the Edinburg Mill has been posted on the Town’s Facebook page and website with a July 29th deadline for submittal.

The Cemetery Committee had no report.  Mr. Harshman reported that Rinker and Frye provided the Town with samples of the wording for the Columbarium (Cremation Memorial) doors and he plans to mention this new option at the cemetery in the next Town Newsletter.  Mr. Harshman reported that when a space is used, someone will need to be on hand to remove the door to allow for the placement of the urn.  The Town has the required tool and a replacement door that will be used while the actual door is taken to Rinker and Frye to be engraved.  The Town will also be responsible for dropping off and picking up the door for engraving.  Mr. Harshman reported that some cemeteries charge for this service and some don’t.  The Town is charging the same amount for the cremation niches that is charged for a burial lot.  The burial lots have an opening/closing fee of $600 for a full burial ($675 on weekends and holidays) and $250 for a cremation ($325 on weekends and holidays).  Both of these are more labor intensive than removing and installing a small door, although someone will need to take the door to be engraved and then the door will need to be picked up to be reinstalled after it is engraved.  This will require someone to be on hand after the cemetery service to take care of having the door taken to and picked up from the engraver.  Mr. Harshman asked the Council if they thought that the Town should charge for this service.  Councilman Beachy stated that he thought this service should be included with the cost of the cremation niche.  A motion was made by Councilman Beachy and seconded by Councilman Boone that the door removal and replacement should be included in the cost of the cremation niche.  Motion carried.    

Park Committee Chairman, Councilwoman Wymer-Hollar reported that there have been quite a few pool passes used.   Councilwoman Wymer-Hollar also reported that the Edinburg Ducks are the champs for this pool season.  She also reported that the pool is hosting Water Days this week and Vacation Bible School will be on July 15th and 16th at the pool.  The Churches will be giving the Town a donation for letting them use the pool area.  Councilwoman Wymer-Hollar reported that the Fireman’s Carnival will be on August 1st, 2nd and 3rd and the Parade will be on Saturday this year.  Councilwoman Wymer-Holler thanked Mr. Ross and his crew, Ms. Lowerre and Ms. Heier at the Town Office and the Sheriff’s Department for all their help.                  

The Insurance Committee had no report. 

Capt. Dellinger provided the Council with a “Calls for Service” report for June 2019.  Capt. Dellinger reported that there was another increase in animal calls.  He also reported that there have been a lot of rabies cases reported throughout the County.   

Mr. Harshman reported that he has provided the Council with the Tourism Council minutes from May and June.  He also reported that the Tourism Council will not be meeting in July.

Mr. Harshman provided the Council with an example of what was discussed when he met with Ms. Louise Finger from the Department of Game and Inland Fisheries and the local Master Gardeners.   Mr. Harshman reported that the existing sign for the Biofiltration Garden (Rain Garden) that is now in front of the flood wall at the Edinburg Mill needs to be relocated.  The Town will probably be involved in the relocation of whatever is decided on.  Mr. Harshman asked the Council if they were okay with him working out the details for the sign and they were fine with that.

Mr. Harshman reported that Edinburg Mill Rest Stop for Bike Virginia on Saturday, June 22nd was a success with around 400 riders stopping at the Mill.  He also reported that about 50 riders went into the Museum and the restaurant saw quite a bit of business.  The Edinburg Heritage Foundation made $700 for doing the Rest Stop that will go toward Mill expenses.

Mr. Harshman reported that the County’s Emergency Communications Director issued a list of electric charging stations that are in the County.  New Market, Mt. Jackson, Orkney Springs, Strasburg and Woodstock all have at least one station and some of them have two.  Mr. Harshman has not checked into what is required for these stations, but he thinks having a convenient source of power is step one, and with the new electric service in the Mill parking lot, one should be able to be put there.  Mr. Harshman asked the Council if they would like him to look into this and they thought it was a good idea.

Mr. Harshman reported that he attended the Chamber of Commerce’s Local Government Day that was part of their Leadership Program for 10th and 11th graders from the three County High Schools.  Mr. Harshman explained how Town Government works to the students.

Mr. Harshman reported that the Shenandoah County Landfill will be providing recycling bins at the Park and the Town has agreed to recycle the materials as part of the recycling program.      

There was no ARB meeting this month.

There was no Planning Commission meeting last month.  Councilman Van Stee reported that the Planning Commission will be meeting next week.

The Zoning Administrator had no report.

The Town Attorney had no report.

Mr. Harshman asked Council to consider reappointing Ms. Mary L. Lowerre as Town Clerk and Ms. Michelle F. Heier as Town Treasurer.  A motion was made by Councilman Dellinger and seconded by Councilman Beachy to approve the reappointment of Ms. Mary L. Lowerre as Town Clerk and Ms. Michelle F. Heier as Town Treasurer.  Motion carried.

Mr. Harshman asked Council to consider reappointing Mr. Jay Neal as the Town Attorney.  A motion was made by Councilman Beachy and seconded by Councilman Dellinger to approve the reappointment of Mr. Jay Neal as the Town Attorney.  Motion carried.

A motion was made by Councilman Beachy and seconded by Councilman Dellinger to go into Executive Session for the purpose of Pending Litigation Discussion pursuant to the Code of Virginia of 1950 as amended.  Motion carried.

A motion was made by Councilman Dellinger and seconded by Councilman Beachy to go back into Regular Session.  Motion carried.

Council and Mayor were asked if they hereby certify that only topics and issues consistent with the purpose of the Motion were discussed in the Executive Session.  Roll Call – “I so certify”:  Van Stee – aye, Dellinger – aye, Beachy – aye, Wymer-Hollar – aye, Boone – aye, Wood – absent, Harshman – aye.

With no further business, a motion was made by Councilman Beachy and seconded by Councilman Van Stee to adjourn the meeting.  Motion carried.  The meeting was adjourned at
8:10 p.m.
                                                                                                        

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