COUNCIL MEETING MINUTES SEPTEMBER 10, 2019

REGULAR COUNCIL MEETING SEPTEMBER 10, 2019

The Edinburg Town Council met in a regular session on Tuesday, September 10, 2019.  Mayor Harshman called the meeting to order at 7:30 p.m.  All Council Members were present, with the exception of Councilman Dellinger and Councilman Van Stee.  Also present were visitors:  Capt. Wes Dellinger and Dep. Kory Somers from the Shenandoah County Sheriff’s Department, Mr. Mark Inboden from Inboden Environmental and Town Maintenance Supervisor, Mr. Ronald Ross.

A motion was made by Councilman Beachy and seconded by Councilman Wood to approve the minutes of the August 13, 2019 regular meeting.  Motion carried.   

A motion was made by Councilman Wood and seconded by Councilwoman Wymer-Hollar to approve the Treasurer’s report and to pay all the bills as presented.  Motion carried.

Councilman Wood welcomed Mr. Inboden and his company to Edinburg.  He asked Mr. Inboden if there have been any surprises since they have been here.

Mr. Inboden stated that there are always surprises, but they have the operations down and his operator can handle anything.  Mr. Inboden also stated that there have been a number of different issues, mostly at the WTP.  The WWTP is running well and they have brought the solids down to a manageable size.  There have been some air leaks at the WTP and they have been replacing air lines and manifolds.  The check valve failed on Filter #4 and a lot of water got into the solenoid valve.  Mr. Inboden reported that they got the system back online and it is headed in the right direction. 

Mr. Harshman stated that he thinks it is time to pursue a Health Department Grant that could help the Town look at water production since the Town is still losing water.  Mr. Inboden stated that they can help with the application.  Mr. Inboden also stated that the Town should apply for another grant to help with the Engineering costs to get rid of chlorine gas.  This would be cheaper in the long run and there will come a day when there will no longer be chlorine gas available.  Mr. Inboden stated that the Town might not be approved if they only apply for one of these grants, so he thinks they should apply for both.  A motion was made by Councilman Wood and seconded by Councilman Beachy to approve the Town applying for two Health Department Grants.  Motion carried.       

Mr. Harshman reported that the Town received a Notice of Violation (NOV) because the July water samples were late.  The samples were due by August 10th and the Health Department did not receive them until the 28th.  Even though they did ultimately receive the samples, the Town could not avoid the NOV for the month because the Health Department’s data system automatically sends out any outstanding violations to the EPA on the 20th of the month.  The Town will need to send out a notice to customers before August 1, 2020.

Mr. Harshman reported that the DEQ is expecting to have the draft update for the Pretreatment Ordinance to them by October 24th.  Inboden Environmental is assisting the Town with this and will have it ready by then.

Mr. Harshman reported that he will be attending a DEQ training session in October for the new Underground Storage Tank (UST) rules.  Depending on what he learns at this training, the Town might soon be looking at switching to an above ground tank.

The Street Committee had no report.  Councilman Beachy reported that the Maintenance Department has been busy painting the curbs in town.    

The Ordinance Committee had no report.  Mr. Harshman reported that the Council should have received notification of the Conflict of Interest Training on October 1st.  All elected officials are required to take this training by December 31, 2019.  If anyone cannot make it to the training on October 1st, it must be taken on-line.  The Town Clerk will keep track of the completion of this training, which has to be completed every two years. 

 Mr. Harshman also reported that as the Planning Commission moves forward with hiring an inspector for the deteriorating buildings in town, the Zoning Ordinance will need to be amended to change the wording on using the County Building Official.  A change to the Zoning Ordinance will require a public hearing and a recommendation from the Planning Commission.     
      
The Personnel Committee had no report. 

The Finance Committee had no report.  Mr. Harshman reported that Town Treasurer, Ms. Michelle Heier has been working with the accountant on the 2019 financial statements and they should be finished soon.

The Property Committee had no report.  Mr. Harshman reported that the painter should be starting work at the Mill the week after the Ole Time Festival.  Mr. Harshman also reported that while cleaning up for the Festival in the front courtyard at the Mill, it was discovered that a drain was clogged and the sump pump was not working. The sump pump has been replaced and the drain is now unclogged.

The Cemetery Committee had no report. 

Park Committee Chairman, Councilwoman Wymer-Hollar reported that the last day the pool was open was Labor Day.  She also reported that the leftover food from the pool has been donated to Girls on the Run, which is a group for girls in grades 3-5 in which the girls are inspired to be joyful, healthy and confident using a fun, experience-based curriculum which creatively integrates running.  They were very appreciative of this donation.  Councilwoman Wymer-Hollar reported that Paws in the Park was on Saturday, September 7th.  There were 65-75 dogs that enjoyed the pool, an obstacle course and a doggie bone hunt. Councilwoman Wymer-Hollar thanked Mr. Ross and the Maintenance Department, Ms. Heier and Ms. Lowerre at the Town Office, the Sheriff’s Department and Ms. Sue Harshman for all their help during pool season.               

The Insurance Committee had no report.  Mr. Harshman reported that the Workman’s Comp audit was completed this year by a new firm.  Town Treasurer, Ms. Michelle Heier reworked the breakdowns for the Maintenance Department to better fit the payroll process to the way that the new firm reviews the numbers and was able to get a better outcome.  The final report should be done by next month. 

Capt. Dellinger provided the Council with a “Calls for Service” report for August 2019.  Capt. Dellinger reported that there were no alarming calls.  He also reported that there will be two deputies working on the Saturday during the Ole Time Festival and there will be plenty of officers there for parade assistance. 

Mr. Harshman reported that he attended the August Tourism Council meeting and has provided the Council with a copy of the minutes.  If the proposed Tourism Zones are approved by the County, this could also impact expansion of existing businesses in this area.

Mr. Harshman reported that the first duplex has been sold in Phase II of Edinburg Square and the Town has received a copy of the Restrictions and Covenants.

Mr. Harshman reported that the Town & County Dinner invitation has been sent out and Mr. Hal Sharpe will be giving a presentation about the Veteran’s Banner program.  Mr. Harshman asked the Council to let Town Clerk, Ms. Mary Lowerre know if they will be attending.

There was no ARB meeting this month, but the Members reviewed and approved a proposed project at 203 South Main Street through e-mail.

Mr. Harshman reported that there was a Planning Commission meeting last month, but there weren’t many in attendance and no minutes were taken.  Mr. Van Stee is planning on having a Town Hall meeting on October 15th to get input from the public on what to do about buildings in town that are not being maintained. 

The Zoning Administrator had no report.

There was no Town Attorney report.

Mr. Harshman reported that the Town has gotten complaints from residents about the alley that crosses through Mr. Bill Roller’s former property, who have walked this alley for all the years that Mr. Roller owned the property.  The new owner does not want anyone using that alley.  The Town has utilities that are located on other parts of this property and he can’t stop the Town from getting to these utilities.  Mr. Harshman contacted the Town Attorney about this and he provided a copy of Mr. Neal’s reply to the Council.  Mr. Neal was not in attendance today and the Council decided that they would rather discuss this when he was present.   

Mr. Harshman reported that he, the Engineers and Mr. Inboden met with DEQ on August 26th.  The purpose of the meeting was to meet the new Enforcement Team Leader, who is the third one the Town has worked with to date. 

Mr. Harshman reported that the Town is going to be receiving a new Consent Order on the WWTP.  This will replace the original one since the dates have passed that were originally presented in the Preliminary Engineering Report (PER) and the fact that the Town had new violations earlier this year. 

Mr. Harshman reported that this project has taken much longer than anyone thought because of the year that was wasted talking to the County about the force main and with the sudden death of the lead engineer.

Mr. Harshman also reported that the survey work has been completed at the WWTP and the Town is waiting to hear about the preliminary results of some of the environmental work.  The plan is still to have everything completed so the application can be submitted in October.

Mr. Harshman asked the Council to consider a Proclamation to dedicate September 17-23 as Constitution Week.  A motion was made by Councilman Wood and seconded by Councilman Beachy to approve the Proclamation to dedicate September 17-23 as Constitution Week.  Motion carried.

With no further business, a motion was made by Councilman Wood and seconded by Councilwoman Wymer-Hollar to adjourn the meeting.  Motion carried.  The meeting was adjourned at 8:09 p.m.
                                                                                                        

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