COUNCIL MEETING MINUTES SEPTEMBER 13, 2022 - DRAFT

REGULAR COUNCIL MEETING SEPTEMBER 13, 2022

The Edinburg Town Council met in a regular session on Tuesday, September 13, 2022.  Mayor Harshman called the meeting to order at 7:28 p.m.  All Council Members were present.  Also present were visitors:  Mr. Brad Pollack, Mr. Nick Harpold from the Northern Virginia Daily,
Lt. Robert French and Dep. Yolisma Uribe-Campos from the Shenandoah County Sheriff’s Department.


Mr. Harshman asked if anyone had anything that was not on the agenda. 

Mr. Brad Pollack stated that he would like to give an update from the Board of Supervisors meeting.  Mr. Pollack reported that the planning for the new library is coming along and that the new countywide emergency communication system will be going into effect.

A motion was made by Councilman Dellinger and seconded by Councilman Beachy to approve the minutes of the August 9, 2022 regular meeting.  Motion carried.   

A motion was made by Councilman Wood and seconded by Councilman Dellinger to approve the Treasurer’s report and to pay all the bills as presented.  Motion carried.  

The Water and Sewer Committee had no report.  Mr. Harshman called attention to Inboden’s Report.  Mr. Harshman reported that the water usage has been up, so there may be some more possible leaks, which the Town will look into after the Ole Time Festival.

Mr. Harshman reported that the electrician finished installing the exhaust fan at the Water Treatment Plant.

Mr. Harshman reported that he, Mr. Ronald Ross, Mr. Karl Schaeffer and another engineer from Pennoni met to discuss the 200,000-gallon water tank and pump station and the Cave Spring water line replacement project.

The Street Committee had no report.  Mr. Harshman reported that the new speed signs have been installed in the Town and also in Toms Brook.  The Town received a thank you note from Toms Brook for helping them with the installation of their signs. 

Mr. Harshman stated that since the water tower is on Wiers Lane, the Town is part of the Homeowner’s Association and is responsible for part of the road maintenance.  One of the homeowners on Wiers Lane has contacted the Town several times about road repairs that need to be done.  Mr. Harshman reported that the Town had some extra asphalt millings which were spread and rolled on Wiers Lane.  This was the most inexpensive way to do these repairs and it only cost the Town $700 to rent the roller.  Mr. Harshman asked the Council if they were okay with the Town paying all of the cost for the road repairs instead of getting reimbursed by the homeowners for their portion.  The Council was okay with this.

The Ordinance Committee had no report.  Mr. Harshman reported that the Town received an update from General Code.  They are reviewing the manuscript for the Town Code and we should be able to review it by the end of the month.

The Personnel Committee had no report.  

The Finance Committee had no report.  

The Property Committee had no report.  Mr. Harshman reported that the Town went with the John Deere 42” zero-turn mulching mower, which was $700 less than the Kubota.  The other new mower is larger than the old one, so the Town purchased a larger 2-axle trailer at an auction for $3,000 to accommodate the new mower.

The Cemetery Committee had no report.

Councilwoman Wymer-Hollar reported that there were 25 dogs at the Paws in the Park.  She also reported that people are still using the park and that the shelters look really nice.

The Insurance Committee had no report.  Mr. Harshman reported that the A/C compressor replacement at the Mill has been covered by the Town’s boiler and machinery coverage.  The total cost was $6,500, but the Town only had to pay the $1,000 deductible.

The Health and Safety Committee had no report.  Lt. French introduced Dep. Yolisma Uribe-Campos, who is one of the new deputies currently working in Edinburg.  Lt. French reported that Sgt. Erin Brogan will be working the Ole Time Festival Parade.  Lt. French also reported that the Calls for Service numbers for August were similar to the numbers in July.

Mr. Harshman reported that he provided the Council with a copy of the July Tourism Council meeting minutes.

Mr. Harshman stated that a lot of misinformation is being published about Rails to Trails, so he provided the Council with a Shenandoah Rail Trail fact sheet.

Mr. Harshman reported that the County’s “Faces of Tourism” event in town last month went well, with 12 people attending. 

Mr. Harshman reported that the ShenGo Bus ridership was up to 1,383 in July.

Mr. Harshman reported that the Town Treasurer has been communicating with a company called Doxo Direct about a program that would allow customers to pay their utility bill online with a pay bill button on the Town’s website.  The fee for a customer using a debit/credit card or ApplePay is $3.99 or 3.5% of the bill amount, whichever is greater and ACH payments are free.  .  There is no cost to the Town to have this set up and it will be the customer’s choice whether to use this or not and customers will still be able to come into the office or use the drop box to make payments. Mr. Harshman asked the Council if they would like to move forward on this.  A motion was made by Councilman Wood and seconded by Councilman Baird to move forward with the Doxo Direct online bill pay.  Motion carried.    

Mr. Harshman reported that the survey has been completed on the King Cola property and the closing will be after the Ole Time Festival.  Mr. Harshman reported that the Town agreed to buy a storage building for the tenant at a cost of up to $2,500, but the tenant has now moved out.  Councilman Wood suggested that we ask the property owners if the Town could pay them $2,000 instead of purchasing a storage building and they agreed.  Mr. Harshman asked the Council if they would consider making a motion to approve of the Town paying the property owners $2,000.  A motion was made by Councilman Wood and seconded by Councilman Dellinger to approve paying the property owners $2,000 instead of buying a storage building.  Motion carried.

Mr. Harshman also asked the Council if they would consider making a motion to approve using American Rescue Plan Act (ARPA) funding to purchase the King Cola property.  A motion was made by Councilman Dellinger and seconded by Councilman Wood to approve the use of ARPA funds to purchase the King Cola property.  Motion carried.

Mr. Harshman asked the Council to consider a Proclamation declaring September 17-23, 2022 as Constitution Week.  A motion was made by Councilman Wood and seconded by Councilwoman Reistetter to adopt a Proclamation declaring September 17-23, 2022 as Constitution Week.  Motion carried.

The Architectural Review Board did not meet this month.

The Planning Commission did not meet last month.

There were no Zoning Permits issued.

There was no Town Attorney Report.

Mr. Harshman reported that Wastewater Treatment Plant upgrade construction meetings are the first Tuesday of every month at 10:30 a.m. 

Mr. Harshman reported that the rock issue is much more than expected due to the hard sandstone, which has altered the schedule for the concrete work.  Mr. Harshman also reported that the rebar is on site and the contractors hope to complete the concrete structures before the cold weather comes.

Mr. Harshman reported that there has been a problem with finding areas to dump the excavated materials that have been removed from the construction site.  Some of it has been dumped at the Shentel property and at the elevated water tank property.

Mr. Harshman reported that the Engineer and WGK Construction met with an electrician about the explosive-proof wiring in the screening room.  Mr. Harshman also reported that most of the equipment for the new plant is here.

Mr. Harshman reported that the bucket truck the Town is looking into purchasing has been here and there are some small minor things, but it looks good and everything has been checked out.  At the Town’s expense, the truck will be taken to make sure that it will pass certification and if so, the Town will purchase the truck.  Mr. Harshman also reported that the Town is going to keep the old bucket truck for use as a tool truck. 

Mr. Harshman reported that the pool was replastered 14 years ago and it looks like it needs to be done again, along with the tile, the coping and the floor returns, which come to a total of $60,525 for both pools.  The sand needs to be changed and the chemical controller needs replacing, which come to a total of $4,750.  Mr. Harshman stated that he thought it would make sense to have everything done at the same time.  A motion was made by Councilman Wood and seconded by Councilwoman Wymer-Hollar to approve using ARPA funds for pool repairs totaling $60,525.  Motion carried.

Mr. Harshman reported that justifiable expenses for general government services are allowable through the ARPA funding and can be used to improve the tennis courts, to fix the fence at the tennis courts, to create a disc golf practice course and to purchase some new picnic tables for the shelters at the park.  A motion was made by Councilman Wood and seconded by Councilwoman Wymer-Hollar to approve using ARPA funds for park improvements.  Motion carried.

With no further business, a motion was made by Councilman Dellinger and seconded by Councilwoman Wymer-Hollar to adjourn the meeting.  Motion carried.  The meeting was adjourned at 8:14 p.m.

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