COUNCIL MEETING MINUTES NOVEMBER 10, 2020 - DRAFT

REGULAR COUNCIL MEETING NOVEMBER 10, 2020

The Edinburg Town Council met for a Public Hearing on Tuesday, November 10, 2020.  Mayor Harshman called the Public Hearing to order at 7:15 p.m.  All Council Members were present, except for Councilman Dellinger.  Also present was Deputy Kayla Williams from the Shenandoah County Sheriff’s Department. 

The purpose of the Public Hearing was to receive public comment on the issuance by the Town of an aggregate not to exceed $2,503,000 loan/line of credit note or bond to be used as interim financing for improvements to the Edinburg wastewater treatment plant.

There were no comments.

With no comments, a motion was made by Councilman Van Stee and seconded by Councilman Wood to adjourn the Public Hearing.  Motion carried.  The Public Hearing was adjourned at 7:18 p.m.

The Edinburg Town Council met in a regular session on Tuesday, November 10, 2020.  Mayor Harshman called the meeting to order at 7:30 p.m.  All Council Members were present, except for Councilman Dellinger. Also present was Deputy Kayla Williams from the Shenandoah County Sheriff’s Department.

A motion was made by Councilman Wood and seconded by Councilman Boone to approve the minutes of the October 13, 2020 regular meeting.  Motion carried.  

A motion was made by Councilman Wood and seconded by Councilman Van Stee to accept the Treasurer’s report.  Motion carried.

The Water and Sewer Committee had no report.  Mr. Harshman reported that the water levels are still good.  Mr. Harshman also reported that the Town has received the final plans for the hypo-chlorine disinfection at the WTP.  Mr. Harshman reported that he has submitted the Permit Application to the Virginia Department of Health and the new installation should be completed soon. 

The Street Committee had no report.  Mr. Harshman reported that the Town is all set up with VDOT for snow removal. 

The Ordinance Committee had no report.      
      
The Personnel Committee had no report.  Mr. Harshman reported that part-time maintenance department employee, Mr. Paul Feller is leaving Edinburg for a full-time position in Mt. Jackson. 

The Finance Committee had no report.  Mr. Harshman reported that he received an update from the accountants stating that they were finishing up on the 2019-2020 final report and they hope to have it completed before the end of November. 

The Property Committee had no report. 

The Cemetery Committee had no report.    

The Park Committee had no report   

The Insurance Committee had no report.  Mr. Harshman reported that the Town is still waiting to see how the issues between Anthem and Valley Health will work out.    

Dep. Kayla Williams distributed a Calls for Service Report for October.  Dep. Williams reported that she is working on a check fraud case at Farmers and Merchants Bank in Edinburg.  Councilman Wood reminded Dep. Williams about the Christmas Parade on Thursday, December 3rd.

Mr. Harshman reported that the Tourism Council is still meeting virtually, but he has not received the minutes from the October meeting yet.  Mr. Harshman reported that things seem to be improving slightly with tourism and the Mill visitation in October increased to around 76%.   

Mr. Harshman reported that Cornerstone Technologies is coming on Thursday to begin installing the media equipment in the Council Chambers.

Mr. Harshman reported that the backup diesel generator has been installed at the Town Hall.

Mr. Harshman also reported that the painter has completed painting the Town Hall.  They ended up painting the entire front of the building to get the color to match.  The center section has been a different color since the repairs were done after a car ran into the front of the building. 

Mr. Harshman reported that the Maintenance Department has begun to install the new Christmas lights on the historic streetlight poles.  Mr. Harshman decided to light the Town Hall so the Council could see how it would look.  Mr. Harshman reported that the Edinburg Heritage Foundation assisted the Town with this project and 100 poles will be decorated.    

Mr. Harshman reported that the Maintenance Department worked on the spruce tree behind the big Christmas tree today and everything seems to be working.  The Town will be contacting Dominion Energy again for assistance with the big tree.

Mr. Harshman continues to serve on the review committee for the small business CARES Act grants.  He also stated again that if anyone knows of any businesses that could benefit from this program, to please encourage them to apply before the December 1st deadline.

Councilman Wood stated that he thinks the lights should be lit now to brighten up town spirits and Councilman Baird agreed.

Mr. Harshman reported that the ARB is going to meet with Mr. Charlie Ortts about his property at 218 Center Street on Tuesday, November 17th at 6:15 p.m. before the Planning Commission meeting.

Mr. Harshman reported that the Planning Commission is going to meet on Tuesday, November 17th at 7:00 p.m. to discuss the Special Use Permit Application submitted by Mrs. Joan Reistetter.

The Zoning Report showed that one permit was issued:

  1. Billy J. Lonas
    101 Jillian Court
    Barber Shop

There was no Town Attorney report.

Mr. Harshman reported that he met with Plant Operator, Mr. Tarcisio Guzman and the Engineers at the WWTP yesterday.  The Engineers will be subcontracting out the geo-technical work for the Project.  Mr. Harshman has assembled the documents for the Letter of Credit and he will add the Rate Resolution to send to USDA. 

Mr. Harshman asked the Council to consider a Resolution authorizing up to $2,503,000 Town of Edinburg General Obligation Note (Wastewater Project) Series 2020 (“Bank-Qualified”); and providing the form and details of the Note with Pioneer Bank.  Mr. Harshman asked the Council if he could just read the Title and the enacting clause of the Resolution.  A motion was made by Councilman Baird and seconded by Councilman Wood to approve of Mr. Harshman just reading the Title and enacting clause of the Resolution.  Motion carried.  Mr. Harshman read the Title and the enacting clause of a Resolution authorizing up to $2,503,000 Town of Edinburg General Obligation Note (Wastewater Project) Series 2020 (“Bank-Qualified”); and providing the form and details of the Note with Pioneer Bank.  A motion was made by Councilman Van Stee and seconded by Councilman Wood to approve a Resolution authorizing up to $2,503,000 Town of Edinburg General Obligation Note (Wastewater Project) Series 2020 (“Bank-Qualified”); and providing the form and details of the Note with Pioneer Bank.  Motion carried.  Recorded vote as follows: Van Stee - aye, Dellinger – absent, Baird - aye, Boone - aye, Wymer-Hollar – aye, Wood - aye, Harshman - aye. 

Mr. Harshman asked the Council to consider a Resolution establishing minimum sewer rate increases for the Town of Edinburg for the 2021-2022, 2022-2023 and 2023-2024 Budget Years.  Mr. Harshman asked the Council if he could just read the Title and the enacting clause of the Resolution.  The Council agreed.  Mr. Harshman read the Title and the enacting clause of a Resolution establishing minimum sewer rate increases for the Town of Edinburg for the 2021-2022, 2022-2023 and 2023-2024 Budget Years.  A motion was made by Councilman Van Stee and seconded by Councilman Baird to approve a Resolution establishing minimum sewer rate increases for the Town of Edinburg for the 2021-2022, 2022-2023 and 2023-2024 Budget Years.  Motion carried. 

Mr. Harshman reported that the Town Office will be closed on Thursday, December 24th and Friday, December 25th for Christmas.  Mr. Harshman asked the Council if the Town Office could close at noon on Wednesday, December 23rd for the Employee Christmas Party at the VFW.  The Council stated “yes”.  Mr. Harshman also reported that last year’s Employee Gifts were $100 for full-time employees and $50 for part-time employees. Mr. Harshman asked how the Council felt about raising this to $200 for full-time employees and $100 for part-time employees as a thank you for working through the COVID-19 craziness.  The Council stated “yes” to this increase. 

Councilman Wood suggested that Mr. Harshman get $100 more for a Christmas Bonus.  Several of the other Council Members agreed.  Mr. Harshman stated that he appreciated this, but it is not necessary.  He would rather have it split between everyone.  Councilman Wood stated that he appreciates everything Mr. Harshman does for the Town. 

With no further business, a motion was made by Councilman Van Stee and seconded by Councilman Baird to adjourn the meeting.  Motion carried.  The meeting was adjourned at 8:15 p.m.

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