COUNCIL MEETING MINUTES JULY 13, 2021 - DRAFT

REGULAR COUNCIL MEETING JULY 13, 2021

The Edinburg Town Council met in a regular session on Tuesday, July 13, 2021.  Mayor Harshman called the meeting to order at 7:30 p.m.  All Council Members were present.  Visitors present:  Mr. David Mumaw, Mr. Tommy Keeler from the Northern Virginia Daily and Sgt. Robert French and Dep. Hank Hoover from the Shenandoah County Sheriff’s Department. 

Mr. Harshman welcomed the visitors and asked if anyone had anything that was not on the agenda. 

Mr. Harshman welcomed the new council member, Mrs. Joan Reistetter.

Mr. Harshman reported that under New Business (A) on the Agenda, the Approval of Committee assignments should be for the year beginning July 1, 2021 and ending June 30, 2022.

A motion was made by Councilman Dellinger and seconded by Councilman Boone to approve the minutes of the June 8, 2021 regular meeting.  Motion carried.   

A motion was made by Councilman Wood and seconded by Councilman Baird to approve the Treasurer’s report and to pay all the bills as presented.  Motion carried.  

The Water and Sewer Committee had no report.  Mr. Harshman called attention to Inboden’s Report and reported that the Plant is still producing 125,000 gallons per day.  Mr. Harshman also reported that there have been some turbidity spikes from heavy rains. 

Mr. Harshman reported that the Town is still waiting on the compressor to be delivered for the Water Treatment Plant.      

Mr. Harshman reported that the DEQ has accepted the Virginia Pollutant Discharge Elimination System (VPDES) Permit application for the Edinburg Sewer Treatment Plant.

Mr. Harshman reported that DEQ asked why the backwash water was not being discharged from the Water Treatment Plant to Spring Hollow since the Town has a discharge permit.  Mr. Harshman reported that a valve needs to be fixed, which will lessen the amount of flow to the Wastewater Treatment Plant. 

The Street Committee had no report.  Mr. Harshman reported that the Maintenance Department is finishing up the last of the work on Town Hall Avenue before the resurfacing of the road, which will be done sometime this month.  The Town Office will need to close on the day of the paving and the park and pool will need to close on the day that the paving will be done on Park Road.  Mr. Harshman also reported that VDOT has not decided on the Town’s rumble strip request yet on Stony Creek Boulevard. 

The Ordinance Committee had no report.      
      
The Personnel Committee had no report.  Mr. Harshman reported that the part-time maintenance position is still open.                 

The Finance Committee had no report.  Mr. Harshman reported that the Town has received the first half of the new round of stimulus money for a total of $551,071.  Mr. Harshman reported he and the Town Treasurer think a money market account should be set up for these funds since there will be flexibility to access the funds when needed and we will earn some interest.  Mr. Harshman asked the Council if they were okay with this.  A motion was made by Councilman Wood and seconded by Councilman Baird to approve the opening of a money market account for the stimulus funds.  Motion carried.
  
The Property Committee had no report.  Mr. Harshman reported that the one-ton truck needs a new engine.  The truck is a 2006 and only has 75,000 miles on it.  The new engine will be $17,900, with a 3-year warranty and does not include the turbo.  A new turbo will be $800, with a 2-year warranty.  A motion was made by Councilman Boone and seconded by Councilman Dellinger to approve the purchase of a new engine for the one-ton truck with the new turbo.  Motion carried.

Cemetery Committee Chairman, Councilman Dellinger reported that he has heard a lot of comments about the trees that Mr. David Mumaw wants to plant at the cemetery.  He feels that the trees would block too much of the cemetery from the road and so do many of the people he has spoken to.  Councilman Dellinger stated that he says no to the tree planting and that it is against the stipulations in the cemetery regulations.  Councilman Wood also stated that he votes no and referred to the cemetery rules and regulations.  Mr. Harshman asked the Council for a consensus, and they all said no. 

Park Committee Chairwoman, Councilwoman Wymer-Hollar reported that the pool had a really good month in June and a lot of pool passes were sold. Mr. Harshman reported that the pump motor at the pool went out on July 4th and a new motor had to be purchased.  Councilwoman Wymer-Hollar also reported that everything is going good with the COVID Guidelines, and she thanked the Sheriff’s Department and Mr. Ross’s crew for all their help. 

The Insurance Committee had no report.  Mr. Harshman reported that the air conditioning pump on the Mill roof went out due to a power surge.  It will cost $3,500 to replace and Mr. Harshman is still waiting to hear back from VML Insurance.

Sgt. French reported that there were 1,182 Calls for Service in June.  Councilman Dellinger reported that no one wants to stop at the 4-way stop sign at Center and High Streets and he also reported that there was a lot of speeding on High Street.  Sgt. French stated that he has seen this when he was off-duty, and he will make a note of it.    

Mr. Harshman reported that the 2022 May election is being moved to November and the Council terms will be extended until the end of December.  The new terms will begin on January 1, 2023.

Mr. Harshman reported that the Tourism Council had another combination in person and virtual meeting in June.  He has not received the minutes from the meeting yet.  Mr. Harshman also reported that the applications for the Small Business COVID Grants are still coming in slowly and six months of utilities can now be included in the application.  Approved applications are being reviewed to see if the funding for utilities can help some businesses.

Mr. Harshman reported that the numbers at the Mill continue to slowly come back up.  There were 666 visitors in June, with 190 paying to go through the Museum. 

Mr. Harshman reported that he met with the Virginia Tourism Corporation people at the Mill for a site visit, which went well.  He is still waiting on the letter from them designating the Mill a certified Visitor Center.

Mr. Harshman reported that he has provided T-Mobile with the elevated tank information they requested.

Mr. Harshman reported that he has been working with Toms Brook and Boyce to get speed signs for the Town, which are stimulus fund eligible.  He has sent Ms. Lisa Currie, the Mayor of Toms Brook some information for a company that has them and she should be contacting them soon.  Mr. Harshman reported that he would like to get 4 signs for the Town to put on Main Street and Stony Creek Boulevard.  The Council was okay with purchasing 4 of these signs.

Mr. Harshman reported that he is putting together a tentative list of projects for the stimulus money.    

Mr. Harshman reported that he is on the Planning Committee for the County’s 250th Anniversary next year.

Mr. Harshman reported that more than 8,000 people responded to the recent survey on Rails to Trails.  There is a Rails to Trails webinar on July 21st at 7:00 p.m. about the feasibility study and the survey results.  If anyone is interested in the webinar, let the Town Clerk know since it requires registration.

Mr. Harshman reported that the Garden Tour in June was a success.

Mr. Harshman reported that the Route 11 Bus Service is moving forward.  The start date is October 1, 2021 and the running times will be 6:00 a.m. to 6:00 p.m., Monday through Saturday. 

There was no ARB meeting.

There was no Planning Commission meeting last month. 

There was no Zoning Administrator’s report.

There was no Town Attorney report

Mr. Harshman reported that the plans for the WWTP upgrade have been submitted to the DEQ and to Rural Development and it will probably take them a month or so to review.  Hopefully, the project will go out to bid in September or October, the bid will be awarded by December and construction will start in January 2022. 

Mr. Harshman asked Council to consider the approval of the Council Committee assignments for the year beginning July 1, 2021 and ending June 30, 2022.  Mr. Harshman reported that they are all the same except for Councilwoman Reistetter taking Steve Van Stee’s committee assignments.  A motion was made by Councilman Baird and seconded by Councilman Dellinger to approve the Council Committee assignments for the year beginning July 1, 2021 and ending June 30, 2022.  Motion carried.

Mr. Harshman asked the Council if anyone was interested in being the Town Council representative on the Edinburg Planning Commission.  Councilman Boone stated that he would like to be on the Planning Commission.  A motion was made by Councilman Wood and seconded by Councilman Baird to appoint Councilman Boone as the Town Council representative to the Edinburg Planning Commission.  Motion carried. 

Mr. Harshman asked Council to consider reappointing Ms. Mary L. Lowerre as Town Clerk and Mrs. Michelle F. Heier as Town Treasurer.  A motion was made by Councilman Dellinger and seconded by Councilman Wood to approve the reappointment of Ms. Mary L. Lowerre as Town Clerk and Mrs. Michelle F. Heier as Town Treasurer.  Motion carried.

Mr. Harshman asked Council to consider reappointing Mr. Jay Neal as the Town Attorney.  A motion was made by Councilman Wood and seconded by Councilman Dellinger to approve the reappointment of Mr. Jay Neal as the Town Attorney.  Motion carried.

Councilwoman Wymer-Hollar stated that she really likes the planters in town, and she has heard a lot of good comments about them.

With no further business, a motion was made by Councilman Dellinger and seconded by Councilman Wood to adjourn the meeting.  Motion carried.  The meeting was adjourned at 8:25 p.m.

January 2021
February 2021
March 2021
April 2021
May 2021
June 2021