COUNCIL MEETING MINUTES DECEMBER 12, 2017 - DRAFT

REGULAR COUNCIL MEETING DECEMBER 12, 2017

The Edinburg Town Council met in a regular session on Tuesday, December 12, 2017.  Mayor Harshman called the meeting to order at 7:30 p.m.  All Council Members were present with the exception of Councilwoman Strong and Councilwoman Wymer-Hollar.  Town Attorney, Mr. Jay Neal was also present.  Also present was Mr. Lewis Millholland from the Northern Virginia Daily, Capt. Wes Dellinger and Dep. Justin Thompson from the Shenandoah County Sheriff’s Department and Town Maintenance Supervisor, Mr. Ron Ross.

A motion was made by Councilman Beachy and seconded by Councilman Wood to approve the minutes of the November 14, 2017 regular meeting.  Motion carried.   

A motion was made by Councilman Beachy and seconded by Councilman Wood to approve the Treasurer’s report and to pay all the bills as presented.  Motion carried. 

Mr. Harshman called attention to the EEMA report and Mr. Ross’s report.  Mr. Harshman reported that the Town did more pumping at the chlorine contact tank.  Mr. Harshman also reported that right now, the problems at the WTP have been corrected.

Mr. Harshman reported that the 4-day visit from the U.S. Filter technician will be sometime in January.  He will be doing the additional part replacements as well as fixing anything else that he discovers.

Mr. Harshman also reported that the problems with the air compressors at the Plant have been fixed.  Mr. Harshman stated that at some point, the Town should look into adding a dryer to the backup air compressor to eliminate excess moisture entering the filter controls.

Mr. Harshman reported that the air scoops are on-hand for the RBC unit, but it was decided that the Town should work with someone that has experience with installing them.  Mr. Harshman reported that Patterson Construction has installed a number of RBC units over the years and can assist the Town after the first of the year.  In the meantime, we are keeping our fingers crossed that there are not any problems with the other RBC unit before the unit that is offline can be repaired. 

Mr. Harshman reported that there was another timing issue with the routine bacti samples and the Town received a violation notice for October.  This will require a public notice in the coming year.

Mr. Harshman reported that he has a meeting on December 28th at 2:00 p.m. with the County, their engineer and the Town’s engineer to discuss the option of running the Town’s sewer to the County’s WWTP and the old Aileen Plant.     
Mr. Harshman reported that the new billing software has been installed.
          
The Street Committee had no report. 

The Ordinance Committee had no report.    
         
The Personnel Committee had no report.                    

The Finance Committee had no report.           
          
The Property Committee had no report.
          
The Cemetery Committee had no report.
        
The Park Committee had no report.                   

The Insurance Committee had no report. 

Capt. Wes Dellinger provided the Council with a “Calls for Service” report for November.  Capt. Dellinger reported that Dep. Robert Taylor should be starting in Edinburg in mid-January.  Capt. Dellinger also reported that the Parade went well.  Mr. Harshman told Capt. Dellinger that he and the Edinburg Deputies were invited to the Employee Lunch on December 22nd at 2:00 p.m. at the VFW.
                          
Mr. Harshman reported that the Tourism Council did not meet in November.

Mr. Harshman reported that the Parade, the Tree Lighting and the Christmas Party were well attended. Mr. Harshman also reported that 240 hot dogs were served and gifts were given out to around 200 kids in attendance.  The total expenses for the event were around $800 and the Town received $600 in donations to help cover this.  Mr. Harshman reported that the Edinburg Heritage Foundation will cover the outstanding balance, so the whole thing did not cost the Town anything.

Mr. Harshman reported that the Holiday Home Tours were also a success, bringing in a total of $5,115 in revenue.  After expenses, Response and the EHF each received $2,180.  Mr. Harshman stated that for those of the Council who could not do the Tour missed a great event.  All of the participants really stepped up and one of the organizers told Mr. Harshman that Edinburg blew last year’s Woodstock tour out of the water. 
 
Mr. Harshman reported that the Ladies Auxiliary from the VFW will be judging the Outdoor Decorating Contest on December 14th.

Mr. Harshman reported that Councilman Wood asked him if the Town could skip the December meeting if there wasn’t really anything on the agenda that needed action.  The Town checked with the VML and they stated it was up to the Town, and if there is nothing to act on, to poll the Council Members to see if they thought a meeting was necessary.  The Council decided to discuss this further at the organizational meeting.

Mr. Harshman reported that the new tenants in the Edinburg Mill Restaurant have signed the lease and should be opening sometime in January.

There was no ARB meeting this month.

The Planning Commission did not meet last month.

The Zoning Administrator had no report.

The Town Attorney had no report.

Mr. Harshman reported that he spoke to Ms. Stephanie Langton about re-applying for the Community Development Block Grant.  Ms. Langton stated that there will be some charges to the Northern Shenandoah Valley Regional Commission and that she is still waiting to hear back from the Department of Housing & Community Development for more comments on the Town’s original application.  Mr. Harshman stated that the branding effort could be done in-house and Ms. Lynne Crumpacker could do the graphics for the Town, which could be documented as the use of an outside consultant.  Ms. Langton stated that the Management Team will start meeting again in January.

Mr. Harshman stated that as of January 1, 2018, the Virginia State Police have changed the placement of the State Inspection stickers on vehicles.  The inspection sticker must be placed on the lower left corner of the windshield.  Mr. Harshman reported that the Town stickers will need to be placed to the right of the inspection stickers.  The Town stickers for 2018 have already been ordered, so this will not take place until 2019.  Mr. Harshman will check with the State to make sure this is okay. 

With no further business, a motion was made by Councilman Beachy and seconded by Councilman Dellinger to adjourn the meeting.  Motion carried.  The meeting was adjourned at 7:51 p.m.                                                                                                     

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