COUNCIL MEETING MINUTES JUNE 9, 2020 - DRAFT

REGULAR COUNCIL MEETING JUNE 9, 2020

The Edinburg Town Council met for a Public Hearing on Tuesday, June 9, 2020.  Mayor Harshman called the Public Hearing to order at 7:00 p.m.  All Council Members were present.  Mr. James Baird was the only visitor.

The purpose of the Public Hearing was to receive comments on the Town’s intent to apply for funding with USDA, Rural Development for the proposed Wastewater Treatment Plant Upgrade.

There were no inquiries or comments and no comments had been received prior to the meeting.   

With no comments, a motion was made by Councilman Beachy and seconded by Councilman Wood to adjourn the Public Hearing.  Motion carried.  The Public Hearing was adjourned at 7:01 p.m.

A motion was made by Councilman Beachy and seconded by Councilman Wood to start the regular council meeting.  Motion carried.

The Edinburg Town Council met in a regular session on Tuesday, June 9, 2020.  Mayor Harshman called the meeting to order at 7:02 p.m.  All Council Members were present.  Visitors included:  Mr. James Baird and Lt. Landon Ritenour of the Shenandoah County Sheriff’s Department.

A motion was made by Councilman Beachy and seconded by Councilman Van Stee to approve the minutes of the May 12, 2020 regular meeting.  Motion carried.   

A motion was made by Councilman Wood and seconded by Councilman Beachy to approve the Treasurer’s report and to pay all the bills as presented.  Motion carried. 

The Water and Sewer Committee had no report.  Mr. Harshman reported that there is still a reduction in water production with an average for April of 127,000 gallons per day and May at 136,000 gallons per day.  This is a reduction of more than 100,000 gallons per day since the leaks were found and repaired.  Mr. Harshman also reported that the final replacement of the 8” water line in the wooded area between Rose Hill and the School has been completed.

Mr. Harshman reported that Plant Operator, Tarcisio Guzman told him today that the Town exceeded the Total Suspended Solids (TSS) limit at the WWTP in the month of May.  The limit is 30 mg/L and the Town was at 31 mg/L.  The Town is usually around 2.7 mg/L and Mr. Guzman is not sure why the number spiked in May.  He has since retested and the number has returned to normal.  The Town will probably be hearing from the DEQ about this, but hopefully, the fact that it is an anomaly that has returned to normal will lessen the problem.  Mr. Harshman also reported that Inboden has corrected a number of the issues at the Water Treatment Plant that were raised during a conference call with the VDH in April.  Mr. Harshman also learned that the Town has been approved for the $15,000 grant to cover the engineering design and as-built drawings for the new liquid chlorine disinfection feed.

The Street Committee had no report.  Mr. Harshman reported that asphalt repairs were completed yesterday and today for most of the areas that were disturbed while fixing some of the water leaks. 

The Ordinance Committee had no report.      
      
The Personnel Committee had no report.  Mr. Harshman reported that 2 part-time employees were hired for the Maintenance Department, but one of them didn’t work out, so the Town is still looking for a second person.  Mr. Harshman also reported that the Maintenance Department has gone back to their regular full-time hours.                   

The Finance Committee had no report.  Mr. Harshman reported that Town Treasurer, Michelle Heier returned her bad computer and ordered and has received a new HP computer.    
   
The Property Committee had no report.  Mr. Harshman reported that Cynthia Morris has purchased a replacement cherry tree for the one that died near the flag poles and monument on Piccadilly Street.  A tree along Town Hall Avenue has also died and hopefully will be replaced by the end of the month.  Mr. Harshman reported that he has finished the rebuilding of the columns on the front porch of the Town Hall and the lower sections are now completely covered in aluminum and vinyl.  Mr. Harshman still needs to fill nail holes, caulk and paint the columns.  He also plans to do aluminum work on the upper façade of the porch canopy and replace the trim detail with vinyl. 
   
The Cemetery Committee had no report.
     
Mr. Harshman reported that he and Councilwoman Wymer-Hollar have had some conversations about the Phase 2 restrictions and the opening of the pool.  In Phase 2, the kiddie pool cannot be opened and the large pool can only be used for laps, diving and exercise.  Councilwoman Wymer-Hollar reported that the Woodstock Pool has opened, but the rest of the Towns currently have not opened their pools.  She suggested that the Town Crew do the renovations while the pool is closed.  She also reported that she only has 3 lifeguards that are high school students and the rest are college students and reported that all the pool activities would have to be cancelled.  Mr. Harshman suggested that the cover should just be left on pool.  The Council agreed that it would be best to keep the pool closed this season.  A motion was made by Councilman Beachy and seconded by Councilman Wood to keep the pool closed due to the restrictions and the expense.  Motion carried.   

The Insurance Committee had no report.  Mr. Harshman reported that the VML Insurance numbers came in at about the same rate as the current year.

Lt. Landon Ritenour provided the Sheriff’s Office Calls for Service Report for May 2020 to the Council.

Mr. Harshman reported that there was no Tourism Council meeting last month, but there will be a conference call meeting next week.

Mr. Harshman reminded the re-elected council members and the newly elected council member to get sworn in when they receive their documentation from the Registrar.

Mr. Harshman reported that the Town Office and the Edinburg Mill have not opened yet.  Mr. Harshman reported that he installed a “sneeze guard” at the Town Office, but he is not sure what to do at the Mill to protect the employees. 

Mr. Harshman distributed the committee assignments to the Council and they will be voted on at the next meeting.

There was no ARB meeting this month.  Mr. Harshman reported that a real estate agent contacted the Town about the “beehive” at 310 N. Main Street and thinks that it is in such bad disrepair that it should be torn down.  Mr. Harshman does not agree with this and has turned this over to ARB member, Bill Smith.

There was no Planning Commission meeting last month. 

The Zoning Report showed that two permits were issued:

1.  John Persak
     105 N. Whissen St.
     New Home

2.  Charlie & Karla Ortts
     218 Center St.
     Removal of Accessory Building & Porch

There was no Town Attorney report.  Mr. Harshman reported that Town Attorney, Jay Neal’s operation was a success.

Mr. Harshman reported that he hasn’t heard anything from Rural Development since last week, but hopefully everything is moving ahead.

Mr. Harshman read the title and introduction for the second reading of an Ordinance to adopt the Budget for the year beginning July 1, 2020 and ending June 30, 2021.  A motion was made by Councilman Beachy and seconded by Councilman Wood to adopt the Budget Ordinance for the year beginning July 1, 2020 and ending June 30, 202.  Motion carried.  Recorded vote as follows: Van Stee - aye, Dellinger - aye, Beachy - aye, Wymer-Hollar - aye, Boone - aye, Wood - aye, Harshman - aye.

Mr. Harshman asked Council if he could just read the title for the second reading of an Ordinance to amend Chapter 160, Vehicles and Traffic, § 160.1 Adoption of State Law.   A motion was made by Councilman Dellinger and seconded by Councilman Beachy to allow Mr. Harshman to read just the title for the second reading of an Ordinance to Amend Chapter 160, Vehicles and Traffic, § 160.1, Adoption of State Law.  Mr. Harshman read the title of the Ordinance.  A motion was made by Councilman Beachy and seconded by Councilman Dellinger to adopt an Ordinance to amend Chapter 160, Vehicles and Traffic, § 160.1 Adoption of State Law.  Motion carried.  Recorded vote as follows: Van Stee - aye, Dellinger - aye, Beachy - aye, Wymer-Hollar - aye, Boone - aye, Wood - aye, Harshman - aye.

Mr. Harshman asked Council if he could just read the title for the second reading of an Ordinance to Amend Chapter 68, Article II. Water, Sewer and Trash Fees § 68-3, Rates Established.   A motion was made by Councilman Dellinger and seconded by Councilman Beachy to allow Mr. Harshman to read just the title for the second reading of an Ordinance to Amend Chapter 68, Article II. Water, Sewer and Trash Fees § 68-3, Rates Established.  Mr. Harshman read the title of the Ordinance.  A motion was made by Councilman Dellinger and seconded by Councilman Beachy to adopt an Ordinance to Amend Chapter 68, Article II. Water, Sewer and Trash Fees § 68-3, Rates Established.  Motion carried.  Recorded vote as follows: Van Stee - aye, Dellinger - aye, Beachy - aye, Wymer-Hollar - aye, Boone - aye, Wood - aye, Harshman - aye.

Mr. Harshman asked Council if he could just read the title for the second reading of an Ordinance to amend Chapter 167, Wastewater Treatment.  A motion was made by Councilman Beachy and seconded by Councilman Van Stee to allow Mr. Harshman to read just the title for the second reading of an Ordinance to amend Chapter 167, Wastewater Treatment.  Mr. Harshman read the title of the Ordinance.  A motion was made by Councilman Dellinger and seconded by Councilman Beachy to adopt an Ordinance to amend Chapter 167, Wastewater Treatment.  Motion carried.  Recorded vote as follows: Van Stee - aye, Dellinger - aye, Beachy - aye, Wymer-Hollar - aye, Boone - aye, Wood - aye, Harshman - aye.

Mr. Harshman read a Resolution authorizing the Mayor to execute all agreements, documents, forms and such other documents required with obtaining financial assistance from USDA, Rural Development for the Wastewater Treatment Plant Upgrade.  A motion was made by Councilman Beachy and seconded by Councilman Dellinger to approve the Resolution authorizing the Mayor to execute all agreements, documents, forms and such other documents required with obtaining financial assistance from USDA, Rural Development for the Wastewater Treatment Plant Upgrade.  Motion carried.

Mr. Harshman thanked Councilman Beachy for his service on the Town Council.

With no further business, a motion was made by Councilman Wood and seconded by Councilman Dellinger to adjourn the meeting.  Motion carried.  The meeting was adjourned at 7:35 p.m.

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